Senior Project & Facilities Manager

English Schools Foundation; Hong Kong; On-site; HKD 1,000,000 - 1,600,000; Full time

Job summary

The English Schools Foundation (ESF) in Hong Kong seeks a Senior Project & Facilities Manager to oversee capital projects and repairs across its school portfolio. You will lead cross-functional collaboration among design, building services, QA, and project management teams to deliver on time, within budget and to high quality standards.

Responsibilities include end-to-end project delivery, site inspections, and preventive maintenance planning to ensure safe, sustainable and excellent learning

Qualifications

• Bachelor’s degree in a related field.
• Over 15 years of relevant post-graduate experience.

Responsibilities

• Lead end-to-end capital projects, alterations and maintenance across the school portfolio.
• Coordinate with in-house teams, consultants and contractors to meet time, cost and quality targets.
• Ensure compliance with ESF standards, statutory requirements and safety practices.
• Maintain on-site records, manage inspections, approvals, and handovers.
• Oversee procurement, tendering and payments to multi-disciplinary partners.
• Collaborate with stakeholders to align facilities with educational delivery needs.

Skills

Project management

Crisis management

Budgeting & cost control

Stakeholder collaboration

English & Cantonese comms

Interpersonal skills

Organisational skills

HKSAR building codes knowledge

Procurement & tendering

Contract administration knowledge

Planning & scheduling

Education

Bachelor’s degree in a related field

Job description

The Senior Project & Facilities Manager is responsible for overseeing and ensuring the successful delivery of capital projects as well as repair and maintenance works across the school portfolio. This role combines end-to-end project delivery and facilities management leadership with a cross‑functional coordination responsibility, strengthening collaboration among architectural, building services and quality assurance functions, alongside project management and facilities management delivery clusters. The position is accountable for delivering projects and maintenance works on time, within budget and to the required quality and statutory standards, while embedding consistent design, quality assurance and facilities operations practices throughout the portfolio.

Main Accountabilities

Lead initial and ongoing consultation with end‑users as the single point of contact between end‑users, in‑house project team members, consultants and contractors, providing technical advice and developing project briefs that clearly articulate objectives and scope. Plan and implement capital projects, alteration & addition works, renovation projects and repair and maintenance works to achieve time, cost and quality objectives in accordance with ESF standard and applicable statutory requirements. Manage technical design development process by coordinating input from in‑house functional teams and multi‑disciplinary consultants to deliver high quality designs in accordance with ESF Design Standards. Undertake day to day management and coordinating with functional teams, multi‑disciplinary consultants, contractors, schools and government authorities throughout all project and operation phases. Ensure effective internal coordination across projects and facilities management functions, including health, safety & sustainability, education, human resources, finance, communications and admissions to ensure that project deliverables and FM objectives are achieved. Conduct regular site inspections from construction through to final handover, resolving site issues and monitoring contractor workmanship. Manage the material and work quality inspections, testing and commissioning in collaboration with functional teams, consultants and contractors to ensure the works delivered are in good quality. Manage procurement and tendering processes for appointing multi‑disciplinary consultants and contractors. Review and recommend payments for consultants and contractors. Prepare and deliver regular reports and presentations to the Head of Projects and the Director of Facilities. Maintain complete on‑site records to support effective cost control and final account reconciliation. Oversee project close out from the owner’s perspective, including handover and snagging, ensuring full sets of as‑built drawings, O&M manuals and warranty documentation are in place and in order. Establish and implement preventive maintenance plans across schools to ensure long‑term asset reliability, compliance and safety. Efficiently manage ad hoc repair and maintenance requests to minimise disruption to teaching and learning. Collaborate with school end‑users to align facilities management practices with educational delivery needs, ensuring safe, sustainable and high quality learning environments. Perform other duties and assume accountabilities as required or delegated.

Requirement

Bachelor’s degree in a related field or relevant technical subject Over 15 years of relevant Post‑Graduate experience.

Abilities

Ability to work under pressure and meet aggressive deadlines Application of project management techniques Ability to follow established standards Ability to manage crisis and recommend an emergency plan Fluency in oral, written English, Cantonese (desirable) Excellent interpersonal skills Excellent organisational skills Knowledge Applies good understanding of HKSAR building codes and standards. Applies good knowledge of construction practice and safety rules. Applied good knowledge of procurement and tendering processes. Applies good understanding of building contract administrations. Applies good planning and management skills.

Eligibility

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

ESF is an Equal Opportunities Employer

ESF is an Equal Opportunities Employer The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations. Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request. ESF is dedicated to ensuring the safety and well‑being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references. In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English‑medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra‑curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds. There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all‑through schools. www.esf.edu.hk

About the Team

The English Schools Foundation (ESF) is a modern, well‑managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia's world city and the principal gateway to China. The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out‑of‑school activities in Hong Kong and overseas. ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long‑standing commitment to children with individual needs and is the principal provider for English‑speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at https://www.esf.edu.hk/. Our vision is for every student to be the best that they can be. Our mission is to inspire creativity and nurture global citizens and leaders of the future. We do this by creating joyful learning environments, led by a community of exceptional teachers who bring out the best in every child through a personalised approach to learning and by inspiring curious minds.