Senior Associate – Financial Administration & Expense Control.

All Star Agency; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

All Star Agency in Hong Kong seeks a Senior Associate – Financial Administration & Expense Control to support expenditure management and accounting activities within the Finance & Administration Department. You will oversee expense-payment checks, assist with budget monitoring and prepare financial information to support accurate reporting and effective cost control.

This role targets a detail-oriented professional with experience in financial administration, expense payments and general

Qualifications

• University degree in Accounting, Business Administration or a related discipline.
• At least 5 years of relevant experience in expense payments, financial administration and general accounting.
• Practical knowledge of invoice checking, expense coding, payment processing and accrual adjustments.
• Experience supporting budget monitoring and preparing monthly expense analysis reports.
• Good working knowledge of Microsoft Excel.

Responsibilities

• Review office expense payments against approved budgets, monitor expenditure and highlight potential overruns or discrepancies for follow-up.
• Prepare monthly expense analysis reports for management, supporting the monitoring of spending patterns and budget utilisation.
• Verify invoices and supporting documentation, prepare payment certificates and process expense payments through the relevant systems.
• Assign appropriate expense account and branch codes to invoices, ensuring expenditure is accurately allocated to the correct cost units.
• Maintain complete accounting records and historical expense-payment data to support management analysis, budgeting and planning.
• Prepare profit and loss accrual adjustments and input the corresponding entries into the accounting system.
• Identify opportunities to strengthen expense-payment system controls and improve processing accuracy, operational effectiveness and efficiency.

Skills

Financial administration

Expense payments

Accounting

Budget monitoring

Education

University degree in Accounting or related discipline

Tools

Excel

Job description

Join a bank in Hong Kong as Senior Associate – Financial Administration & Expense Control, supporting expenditure management and accounting activities within the Finance & Administration Department. You will oversee expense-payment checks, assist with budget monitoring and prepare financial information to support accurate reporting and effective cost control.

About the Role

This opportunity is suited to a detail-oriented professional with experience in financial administration, expense payments and general accounting. Working within the Administration team, you will help ensure expenditure is properly documented, allocated and processed, while contributing to improvements in payment procedures and system controls.

Key Responsibilities

• Review office expense payments against approved budgets, monitor expenditure and highlight potential overruns or discrepancies for follow-up.
• Prepare monthly expense analysis reports for management, supporting the monitoring of spending patterns and budget utilisation.
• Verify invoices and supporting documentation, prepare payment certificates and process expense payments through the relevant systems.
• Assign appropriate expense account and branch codes to invoices, ensuring expenditure is accurately allocated to the correct cost units.
• Maintain complete accounting records and historical expense-payment data to support management analysis, budgeting and planning.
• Prepare profit and loss accrual adjustments and input the corresponding entries into the accounting system.
• Identify opportunities to strengthen expense-payment system controls and improve processing accuracy, operational effectiveness and efficiency.

Requirements

• University degree in Accounting, Business Administration or a related discipline.
• At least 5 years of relevant experience in expense payments, financial administration and general accounting.
• Practical knowledge of invoice checking, expense coding, payment processing and accrual adjustments.
• Experience supporting budget monitoring and preparing monthly expense analysis or management reports.
• Good working knowledge of Microsoft Office, particularly Excel.
• Strong attention to detail, a responsible working attitude and the ability to maintain accurate financial records.
• Good interpersonal and organisational skills, with the ability to coordinate effectively with colleagues and manage assigned tasks reliably.