Senior Assistant - Library

The English Schools Foundation (ESF); Hong Kong; On-site; HKD 350,000 - 480,000; Full time

Benefits offered by this job

Medical

Annual Leave

MPF benefits

Job summary

West Island School is seeking a visionary Senior Assistant within our Library to lead modernization of library services and drive digital innovation across the curriculum. The role focuses on academic integrity, advanced learning platforms, and elevating students' research capabilities within ESF's vibrant international community.

As a full-time Library professional, you will oversee library operations, vendor management, and LMS upkeep while supporting IB coursework tracking and citation

Qualifications

• Bachelor's degree in a related discipline.
• Two+ years of experience in an educational setting.
• Certificate or coursework in education support or learning resources is desirable.

Responsibilities

• Select, order, catalogue, and maintain physical books, digital subscriptions, and learning resources.
• Manage vendor relationships, quotes, POs, and annual subscriptions.
• Maintain LMS, oversee circulation workflows, and inventory checks.
• Coordinate daily tasks for Library Assistant and volunteers.
• Promote library initiatives, reading events, and guest speakers.

Skills

Library management

Turnitin administration

Research support

Education

Bachelor's degree in Education/Information Studies/English

Tools

Turnitin

Library Management System (LMS)

Job description

West Island School is seeking a visionary Senior Assistant within our Library to lead the modernization of our library services and drive digital innovation across the curriculum. The ideal candidate will champion academic integrity, manage advanced learning platforms, and elevate students' research capabilities within our vibrant international school community. This is a full-time support staff position with Medical, Annual Leave and MPF benefits.

The successful candidate will be responsible for driving excellence across these key areas:

Main Accountabilities

Library Operations & Resource Procurement

Select, order, catalogue, and maintain physical books, digital subscriptions, and learning resources to support school curricula and recreational reading.

Manage vendor relationships, request quotes, process purchase orders, and coordinate annual subscription renewals (including software and digital databases).

Maintain the Library Management System (LMS), oversee circulation workflows, and conduct routine inventory checks.

Coordinate day-to-day tasks and schedules for the Library Assistant and volunteers.

Promote library initiatives, reading events, and guest speakers through interactive displays and school communication channels.

Academic Integrity & Platform Coordination

Turnitin Administration: Serve as the main point of contact for Turnitin; manage user accounts, class setups, and access permissions for staff and students.

IB Coursework Tracking: Track submission pipelines for IB Extended Essays (EE) and Theory of Knowledge (TOK) coursework to ensure proper upload and originality scanning.

Report Generation: Monitor similarity reports and share flagged academic integrity cases with relevant IB Coordinators and department heads.

Work with EE and TOK Coordinators to guide students on MLA 9th edition citation guidelines and basic referencing.

Run practical student workshops on in-text citations, works-cited pages, and responsible research practices (including ethical AI use).

Help students navigate online databases, digital catalogs, and general library search tools for classroom projects

Performing other duties and assuming accountabilities as apparent or as delegated, including mutually agreed upon objectives, e.g. liaison with other schools, attending ALESS meetings.

Qualifications and Experience

Bachelor’s degree in Business Administration, Education, English, Information Studies, or a related discipline

Two plus years of experience in an educational setting is essential.

Any short certificate or coursework related to education support, administrative management, or learning resources is desirable.

Competencies and skills

Abilities

Familiarity with international curricula frameworks (IBDP/IBCP)

Basic understanding of citation formats (MLA, APA) or previous experience using Turnitin / Library Management Systems.

Knowledge

Knowledge of school's aims and objectives, students’ abilities and reading needs, Knowledge of books and non-book materials

Basic knowledge of IT systems in managing a library

Soft Skills

High-level communication and interpersonal skills to collaborate effectively with faculty heads, coordinators, and students.

Strong organizational skills to manage complex timetabling shifts for research lessons and external library events

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.

www.esf.edu.hk

About the Team

West Island School is a world class co-educational IB World School with a leading reputation in Hong Kong. Our school motto "Strength from Diversity" reflects that the school caters for students from over 40 nationalities. The school has a strong focus on developing responsible global citizenship teaching through the UN Sustainable Development Goals. Courage, compassion and service beyond the classroom define our students. We have a reputation for academic excellence and the vast majority of students graduate to a range of leading worldwide universities after completing the IBDP or IBCP programme. In 2020, our average score for the IB Diploma was 37, and 29% of students achieved 40 points or more. Extracurricular activities are offered termly through an extensive CAS programme (Community, Activity and Service). We have a strong focus on pastoral care to support the whole development of young people.

https://wis.esf.edu.hk

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