Senior Administrative Officer (Academic Administration) [Reference No. EC-HKAS-SAO]

Hong Kong Arts Centre 香港藝術中心; Hong Kong; On-site; HKD 334,800 - 558,000; Full time

Job summary

Hong Kong Arts Centre 香港藝術中心 is looking for an experienced administrative professional to manage operations at the Hong Kong Art School. This role requires a degree holder with at least 3 years of relevant experience, providing administrative support and addressing student welfare issues.

The successful candidate will coordinate with staff and students, manage student admissions, and maintain operational timetables. A proactive approach, excellent organisational and communication skills, and proficiency in MS Office are essential for this position.

Qualifications

• Minimum of 3 years of relevant working experience.
• Prior experience in educational institutions is an advantage.
• Good command of written and spoken English and Chinese.

Responsibilities

• Provide administrative interface between staff and students.
• Manage operational matters of the School.
• Administer bachelor degree programmes.

Skills

Organisational skills

Communication skills

Analytical skills

Problem-solving skills

Proficient in MS Office

Detail-oriented

Education

Degree holder

Job description

Job Duties

• Provide professional administrative interface between staff and students at Hong Kong Art School, manage operational matters of the School and respond to student welfare issues.
• Work closely with the Programme Coordinator, supervisors and management team to support daily operations and administration of the School's academic programmes.
• Administer bachelor degree programmes and participate in other award‑bearing programmes as needed.
• Perform various administrative duties, including maintaining student databases, preparing correspondence and managing event calendars.
• Manage programme timetabling, assessment schedules, activities and venue booking on an ongoing basis.
• Handle meetings and related administrative tasks and logistic arrangements (e.g., agenda, minutes, reports, schedules, venue booking and set up) in accordance with School procedures.
• Respond to enquiries and requests from students and teaching staff and assist them in a timely manner.
• Handle student admission, application, interview and onboarding matters, including new student orientation and other registration arrangements.
• Assist with student recruitment and marketing events occasionally.

Requirements

• Degree holder with a minimum of 3 years of relevant working experience.
• Prior experience in schools or educational institutions is an added advantage.
• Detail‑oriented, independent and strong sense of responsibility.
• Proactive follow‑up on tasks.
• Excellent organisational skills and attention to detail.
• Good analytical and problem‑solving skills.
• Excellent team player with strong communication and interpersonal skills.
• High proficiency in MS Office (Word, Excel, PowerPoint) and quick learner of new systems.
• Good command of written and spoken English and Chinese.
• Immediate availability is an advantage.
• Candidate with less experience will be considered for Administrative Officer.

We are an equal opportunities employer committed to workforce diversity and fair employment practices. All data collected will be used for recruitment purpose only.