Senior Administration Supporter

Turner & Townsend; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Turner & Townsend in Hong Kong is seeking an experienced administrator to provide coordination support to the Quantity Surveying (QS) team and project stakeholders.

You will maintain project documentation, prepare reports and presentations, coordinate meetings, and drive document control to ensure timely delivery of project outputs. The role requires 3+ years in admin, strong English communication, and the ability to supervise junior staff in a fast-paced construction environment.

Qualifications

• HKDSE/Form 5 or above is required.
• 3+ years of relevant admin, project coordination, or office support experience.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Capable of supervising Administration Supporters while coordinating daily administrative and reporting activities.
• Strong organizational, communication, and stakeholder management skills.
• Experience supporting project-based environments, preferably within construction, engineering, infrastructure, utilities, or consultancy sectors.
• Excellent verbal and written communication in English.

Responsibilities

• Provide administrative and coordination support to the QS Team and project stakeholders.
• Maintain project documentation, records, correspondence, reports, and filing systems.
• Prepare project reports, meeting minutes, presentations, and other project-related documentation.
• Coordinate meetings, schedules, and communications across project teams.
• Support document control, data management, and reporting activities to ensure timely project delivery.
• Supervise and provide guidance to Administration Supporters on daily administrative tasks and reporting activities.
• Assist the QS Team Leader in coordinating team administration and supporting project operations.
• Support the supervision and coordination of junior quantity surveying personnel within the QS Team.

Skills

Strong organizational skills

Excellent verbal and written English

Stakeholder management

Team supervision

Project administration experience

Education

HKDSE / Form 5 or above

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

At Turner & Townsend we're passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 110 offices worldwide. As part of our 2025 Vision we are putting Sustainability and Net Zero at the heart of our business.

https://www.turnerandtownsend.com/en/about-us/our-purpose-and-values/

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Job Description

Key Responsibilities

• Provide administrative and coordination support to the Quantity Surveying (QS) Team and project stakeholders.
• Maintain project documentation, records, correspondence, reports, and filing systems.
• Prepare project reports, meeting minutes, presentations, and other project-related documentation.
• Coordinate meetings, schedules, and communications across project teams.
• Support document control, data management, and reporting activities to ensure timely project delivery.
• Supervise and provide guidance to Administration Supporters on daily administrative tasks and reporting activities.
• Assist the QS Team Leader in coordinating team administration and supporting project operations.
• Support the supervision and coordination of junior quantity surveying personnel within the QS Team.

Qualifications

Requirements

• HKDSE / Form 5 equivalent or above.
• More than 3 years of relevant administrative, project coordination, or office support experience.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Capable of supervising and providing guidance to Administration Supporters while coordinating daily administrative and reporting activities.
• Strong organizational, communication, and stakeholder management skills.
• Experience supporting project-based environments, preferably within construction, engineering, infrastructure, utilities, or consultancy sectors.
• Ability to work independently and effectively manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication inEnglish.
• Capable of supporting Team Leaders in supervising junior quantity surveying personnel within the QS Team.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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