Senior Administration & Facilities Leader

The Hong Kong Institute Of Bankers; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

The Hong Kong Institute of Bankers is seeking an experienced Administration Manager to oversee the Institute's office administration, facilities, procurement and workplace services in Central, Hong Kong.

The role requires a hands-on leader with proven experience in administration and operations management, vendor liaison, budget monitoring and process improvement to support a productive, compliant and well‑run workplace.

Qualifications

• Degree holder or above in business administration, facilities management, operations management or related discipline.
• Minimum 10 years' progressive administration or operations management experience.
• Experience in office administration, facilities management, procurement and vendor management.
• Strong knowledge of governance, internal controls, vendor management and risk management.
• Proven ability to develop policies, improve processes and manage costs. English and Chinese skills.

Responsibilities

• Execute the full spectrum of administration functions and provide efficient, reliable, high‑quality support.
• Handle day‑to‑day office administration, facilities coordination, workplace services and meetings logistics.
• Provide admin support for events; oversee local logistics arrangements.
• Perform procurement administration, liaise with vendors and renew contracts as needed.
• Coordinate maintenance, repairs and workplace improvement projects.
• Prepare and monitor administrative budgets and process invoices and payments.
• Draft, review and maintain administrative policies and documentation for governance.
• Implement administrative digitalisation to streamline workflows and improve productivity.
• Collaborate with heads of departments and external providers to resolve operational matters.
• Guide junior staff and contribute to strategic and ad hoc projects.

Skills

Administration

Facilities Management

Vendor Management

Operations Management

Policy Development

Process Improvement

Leadership

Education

Bachelor degree or above in Business Administration, Facilities Management, Operations Management or related discipline

Tools

Microsoft Copilot

Power Automate

Job description

The Hong Kong Institute of Bankers is seeking an experienced Administration Manager to oversee the Institute's office administration, facilities, procurement and workplace services in Central, Hong Kong.

The role requires a hands-on leader with proven experience in administration and operations management, vendor liaison, budget monitoring and process improvement to support a productive, compliant and well‑run workplace.