Sales & Project Operations Coordinator

JEB Greater China Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

JEB Group in Hong Kong is seeking a highly organized Sales Administrator to support Sales and Project Teams in coordinating orders, inventory, procurement and project administration activities.

This role plays a critical part in ensuring smooth project execution, maintaining operational efficiency and supporting customer commitments. The ideal candidate will work closely with internal stakeholders, suppliers and warehouse teams to meet milestones and deliver high-quality service.

Qualifications

• Diploma or above in Business Administration, Supply Chain Management, Logistics, Operations Management or related disciplines.
• Experience in Sales Administration, Project Coordination, Order Processing or related functions is preferred.
• Knowledge of construction materials or project-based industries is an advantage.

Responsibilities

• Handle sales order processing and coordinate inbound and outbound shipment arrangements.
• Support Sales and Project Teams in daily operational activities, including stock availability checking and sample arrangement.
• Verify customer purchase orders against approved quotations and maintain accurate sales order records.
• Prepare and issue purchase orders to suppliers and vendors, and follow up on order status and delivery schedules.
• Coordinate project activities, including material ordering, delivery arrangements, invoicing and issue resolution, to ensure project milestones are achieved on time.
• Monitor project costs, gross profit records and inventory levels, and highlight any discrepancies or concerns.
• Prepare and maintain inventory reports, stock records and material availability status.
• Coordinate with warehouse teams regarding inventory movements, stock replenishment and periodic stocktakes.
• Liaise with internal departments, suppliers and external stakeholders to ensure smooth project execution and timely delivery.
• Proactively communicate any delays, stock shortages or operational issues, and assist in identifying suitable solutions.
• Coordinate sales forecasts and material planning with internal supply chain partners.
• Perform other duties and responsibilities as assigned by management from time to time.

Skills

Sales administration

Order processing

Inventory control

Project coordination

Excel

Communication

Multitasking

English & Chinese

Education

Diploma or above in Business Administration, Supply Chain Management, Logistics, Operations Management

Tools

Microsoft Office

Job description

JEB Group in Hong Kong is seeking a highly organized Sales Administrator to support Sales and Project Teams in coordinating orders, inventory, procurement and project administration activities.

This role plays a critical part in ensuring smooth project execution, maintaining operational efficiency and supporting customer commitments. The ideal candidate will work closely with internal stakeholders, suppliers and warehouse teams to meet milestones and deliver high-quality service.