Company Meeting Planner

Capital Group; Hong Kong; On-site; HKD 420,000 - 720,000; Full time

Job summary

Capital Group seeks a proactive Company Meeting Planner to design and execute corporate meetings globally. You’ll plan research trips, CG hosted conferences, and broker events, working closely with senior leadership, investor relations, and vendors to ensure objectives are met and outcomes tracked.

Responsibilities include budgeting, venue selection, AV and logistics, attendee communications, and post-event ROI analysis across multiple regions.

Qualifications

• Experience in planning and executing corporate meetings and events.
• Ability to coordinate with management, investor relations and external vendors.
• Strong budgeting, scheduling and risk mitigation skills.

Responsibilities

• Plan, schedule and manage CG hosted conferences and partnered broker conferences.
• Coordinate with senior leaders and investor relations to meet objectives.
• Negotiate contracts with vendors and manage budgets and ROI.
• Oversee attendee communication, invitations and registration.
• Post-event analysis and lessons learned for future events.

Skills

Project management

Problem solving

Relationship building

Communication

Tools

CorpAxe

CVENT

WebEx

Google Suite

Zoom

Microsoft Office

Job description

I can be myself at work.

You are more than a job title. We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do. We value your talents, traditions, and uniqueness—and we’re committed to fostering a strong sense of belonging in a respectful workplace.

I can be myself at work.

You are more than a job title. We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do. We value your talents, traditions, and uniqueness—and we’re committed to fostering a strong sense of belonging in a respectful workplace.
We intentionally seek diverse perspectives, experiences, and backgrounds, investing in a culture designed to celebrate differences. We believe that belonging leads to better outcomes and a stronger community of associates united by our mission. At Capital, we live our core values every day: Integrity, Client Focus, Diverse Perspectives, Long-Term Thinking, and Community.

I can influence my income.

You want to feel recognized at work. Your performance will be reviewed annually, and your compensation will be designed to motivate and reward the value that you provide. You’ll receive a competitive salary, bonuses and benefits. Your company-funded retirement contribution will factor in salary and variable pay, including bonuses.

I can lead a full life.

You bring unique goals and interests to your job and your life. Whether you’re raising a family, you’re passionate about where you volunteer, or you want to explore different career paths, we’ll give you the resources that can set you up for success.

• Enjoy generous time-away and health benefits from day one, with the opportunity for flexible work options
• Receive 2-for-1 matching gifts for your charitable contributions and the opportunity to secure annual grants for the organizations you love
• Access on-demand professional development resources that allow you to hone existing skills and learn new ones

I can succeed as a Company Meeting Planner.

Demonstrates an intermediate knowledge level in meeting and event planning and works under limited direction to resolve complex issues and/or address rare, high impact situations. Responsible for company meetings, skilled in working closely with company management, investor relations, brokers and the Investment Group (IG). Responsible for the design, development, planning, execution, budgeting, risk mitigation and outcomes. Partners with IG and the Corporate Access team to strategically execute investment research meetings, which are critical to the investment research process, impacting investment decisions. Guides and executes the planning from an initial concept through completion, while enhancing and materializing ideas.

Primary Responsibilities/essential Functions

• Plan, schedule and manage research trips, CG hosted conferences, industry expert events and partnered broker conferences.
• Understanding of companies, industry sectors/clusters to strategically prioritize and schedule programs.
• Strategic pre-trip planning customized to determine optimal target cities and companies based on company holdings, sector coverage and business objective(s).
• Drivers the planning process, identifies purpose and goals of the program with senior business leaders, analyzes alternatives, makes recommendations to meet business objectives and measures meeting outcomes.
• Executes global meetings and events from concept to execution including schedule, format, venue management, audio/visual technology, attendee management, food and beverage, transportation, accommodations, staffing, and budget management.
• Selects, recommends, and negotiates all vendor and venue contracts, while considering costs, risks, and service outcomes.
• Manages and executes multi-channel projects that include audio visual, live experiential events, video production, social and digital customer journeys and the vendors that support these areas.
• Prioritizes and manages multiple meetings, timelines, stakeholders, partners and vendors to meet business needs.
• Manage attendee communication including pre-event marketing, invitations, registration and respond to event inquiries.
• Post event analysis, including issuing surveys, analyzing trends and evaluating meeting effectiveness (ROI). Establishes lessons learned to improve future meetings.
• Participate in special projects that benefit the operations of the department.
• Oversee onsite attendees monitoring meeting attendance, attendee health/safety, live travel status and ground transportation.
• Manage response and communication around emergency health and safety situations including associate illness, injury, etc.
• Manage and maintain the CRM database, distribution lists and other investor-related databases.
• Build relationships with Company Investor Relations teams and have a broad understanding of their requirements (i.e., blackout periods).

Industry Best Practice Research

• Knowledge of assigned sector or country coverage to make recommendations for the best business and operational outcomes.
• Monitor industry trends, competitive landscape, social media, and device landscape to inform and inspire the development of new event experiences and activations.
• Stays informed of venues, market rates, and meeting planning execution best practices.

Business/Technical Skills

• Intermediate project management skills
• Creative and decisive problem solver
• Demonstrates sound judgement in resolving matters of moderate complexity
• Develop and maintain effective professional relationships with key external and internal customers, business units, vendors and colleagues
• Familiar with industry sectors/clusters (e.g. Financial, Tech, Healthcare, etc.), disaggregation policy and managing confidential material
• Identifies inefficiencies/issues, recommends solutions and implements improvements
• Proficient in CorpAxe, CVENT, WebEx, Google Suite, Zoom and Microsoft Office and other virtual event platforms
• Intermediate/Advanced technology background - event websites and mobile event applications
• Proficient in working in other countries, adapting to cultural sensitivities and norms
• Handle sensitive information and maintain data confidentially.

Working Conditions

• Travel required (up to 30%), can include travel to other regions
• Required to do extensive standing and walking (up to 8 hours a day)
• Flexible schedule can include irregular hours/evenings/early mornings/weekends
• Ability to transport supplies and materials that weigh up to 50lbs/23kgs

I Can Learn More About Capital Group.

At Capital Group, the success of the people who invest with us depends on the people in whom we invest. That’s why we offer a culture, compensation and opportunities that empower our associates to build successful and prosperous careers. Through nine decades, our goal has been to improve people’s lives through successful investing. We know that our history is a testament to the strength of the people we hire. More than 9,000 associates in 30+ offices around the world help our clients and each other grow and thrive every day. Find us on LinkedIn, Instagram, YouTube and Glassdoor.

In addition to a highly competitive base salary, per plan guidelines, restrictions and vesting requirements, you also will be eligible for an individual annual performance bonus, plus Capital’s annual profitability bonus plus a retirement plan where Capital contributes 15% of your eligible earnings.

• Temporary positions in the United States are excluded from the above mentioned compensation and benefit plans.

You can learn more about our compensation and benefits here.

We are an equal opportunity employer, which means we comply with all federal, state and local laws that prohibit discrimination when making all decisions about employment. As equal opportunity employers, our policies prohibit unlawful discrimination on the basis of race, religion, color, national origin, ancestry, sex (including gender and gender identity), pregnancy, childbirth and related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, AIDS/HIV status, political activities or affiliations, military or veteran status, status as a victim of domestic violence, assault or stalking or any other characteristic protected by federal, state or local law.