Regional Office Operations & Facilities Manager

Egis Group; Hong Kong; On-site; HKD 430,000 - 600,000; Full time

Job summary

Egis Group's 10 Design, based in Hong Kong, seeks an experienced Office Manager to oversee the HK and Shenzhen studios' day-to-day operations, facilities, procurement, and vendor relationships. Reporting to the Studio Lead, you will coordinate onboarding, manage office spaces, support budget control, and drive process improvements while ensuring a safe, professional, and welcoming work environment.

The ideal candidate has a Bachelor's degree and at least eight years in office administration in a

Qualifications

• Bachelor's degree in business administration, facilities management, or a related discipline.
• Minimum 8 years of relevant experience in office administration or facilities management.
• Experience in a multinational professional services environment is highly preferred.

Responsibilities

• Oversee the day-to-day operations of the Hong Kong and Shenzhen studios.
• Partner with HR and IT to ensure efficient workplace operations and employee support.
• Manage office lease administration and liaise with landlords and building management.
• Supervise office support functions, including reception and office assistance services where applicable.
• Maintain a professional, safe, and welcoming office environment.
• Coordinate office seating plans, workplace moves, and workspace allocations.
• Support onboarding logistics, including workstation setup, access arrangements, and office orientation.
• Organise office meetings, staff activities, and internal events as required.
• Manage facilities services, office equipment, furniture, stationery, and general supplies.
• Coordinate purchasing activities, repairs, maintenance, replacements, and service requests.
• Oversee office administration procurement activities, ensuring compliance with PR/PO processes and payment workflows.
• Monitor and maintain vendor contracts, service agreements, and supplier records.
• Coordinate office cleaning, sanitisation, pest control, and related services.
• Support contract renewals and follow up on vendor performance and service delivery.
• Lead office relocation, renovation, reinstatement, and fit-out projects.
• Act as the primary liaison between leadership, external contractors, consultants, and vendors.
• Ensure projects are delivered on schedule, within budget, and to the required standards.
• Track office budgets and procurement-related expenses.
• Prepare annual office operating budgets and monitor expenditure.
• Identify opportunities for cost optimisation and operational efficiencies.
• Prepare management reports and operational updates as required.
• Coordinate lunch seminars, presentations, and internal meetings.
• Work closely with the Social Committee to organise office events, celebrations, and employee engagement activities.
• Support wellness initiatives, fitness programmes, and team-building activities.
• Assist with employee induction activities where required.
• Support Quality Management System (QMS), IMS, and ISO audit activities.
• Monitor and report on audit actions, reviews, and close-out activities.
• Coordinate annual fire drills and emergency preparedness activities.
• Serve as a member of the Health and Safety Committee.

Skills

Office administration

Facilities management

Vendor management

Budgeting

Project coordination

Education

Bachelor's degree in Business Administration or related

Tools

Oracle

Microsoft Office

Job description

Egis Group's 10 Design, based in Hong Kong, seeks an experienced Office Manager to oversee the HK and Shenzhen studios' day-to-day operations, facilities, procurement, and vendor relationships. Reporting to the Studio Lead, you will coordinate onboarding, manage office spaces, support budget control, and drive process improvements while ensuring a safe, professional, and welcoming work environment.

The ideal candidate has a Bachelor's degree and at least eight years in office administration in a