Team & Office Administrator: Proactive Organizer

ERM; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

Environmental Resources Management (ERM) is seeking an organized Team and Office Administrator in Hong Kong to support assigned teams and ensure smooth daily office operations. The role covers team administration, office purchasing, facilities coordination, visitor support, invoice processing, and mail and courier handling.

The successful candidate will provide backup reception support, assist with travel coordination and office maintenance, and maintain accurate administrative records.

Qualifications

• Diploma or above in Business Administration, Secretarial Studies or a related discipline.
• Relevant experience in office administration, team support, reception or facilities coordination.
• Proficiency in Microsoft Office; SharePoint experience is a plus.
• Good command of written and spoken English and Chinese (Cantonese).

Responsibilities

• Provide general team administrative support including document formatting, filing, and photocopying.
• Coordinate meetings, guest visits, business cards, memberships, workshops and courier services.
• Check invoices and upload supporting documents to SharePoint for approval.
• Manage office supplies, pantry items, stationery and other purchases.
• Support office events and activities and coordinate cleaning and maintenance services.
• Supervise office cleaning and monitor service standards.
• Handle travel arrangements and travel-related communications; provide reception backup when needed.
• Maintain travel, courier, purchasing and administrative records.

Skills

Office administration

Time management

Microsoft Office

SharePoint

Bilingual English & Chinese

Education

Diploma in Business Administration or related

Tools

Microsoft 365

Facilities coordination software

Job description

Environmental Resources Management (ERM) is seeking an organized Team and Office Administrator in Hong Kong to support assigned teams and ensure smooth daily office operations. The role covers team administration, office purchasing, facilities coordination, visitor support, invoice processing, and mail and courier handling.

The successful candidate will provide backup reception support, assist with travel coordination and office maintenance, and maintain accurate administrative records.