Receptionist / Administrative Assistant

Haldanes; Hong Kong; On-site; HKD 134,000 - 201,000; Full time

Job summary

Haldanes is seeking a proactive Receptionist/Client Services Assistant to join our Hong Kong office. You will greet visitors, manage the reception area, handle calls, coordinate couriers, and support conference room bookings and office supplies.

You will liaise with building management and assist with ad hoc projects as needed. The ideal candidate brings prior law firm reception experience, strong English and Chinese language skills, and excellent customer service with vigilant attention to

Qualifications

• Previous experience as a Receptionist/Client Services Assistant in a law firm.
• Proficiency in written and spoken English and Chinese (Cantonese and Mandarin).
• Excellent customer service and strong communications skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Highly organized, detail-oriented, able to multitask and prioritize.

Responsibilities

• Greet visitors in a professional manner and direct them to the appropriate persons or departments.
• Handle incoming phone calls and respond to general inquiries.
• Coordinate couriers delivery for the office.
• Manage the reception area and ensure it is clean and organized.
• Manage conference rooms booking and ensure conference rooms remain clean and ready for use.
• Monitor and manage stationery, office supplies and pantry items inventory to keep the office well stocked.
• Handle internal office requests and liaise with the building management for repairs and maintenance needs.
• Assist in ad-hoc projects and tasks as assigned.

Job description

Greet visitors in a professional manner and direct them to the appropriate persons or departments

Handle incoming phone calls and respond to general inquiries

Coordinate couriers delivery for the office

Manage the reception area and ensure it is clean and organized

Manage conference rooms booking and ensure conference rooms remain clean and ready for use

Monitor and manage stationery, office supplies and pantry items inventory to keep the office well stocked

Handle internal office requests and liaise with the building management for repairs and maintenance needs

Assist in ad-hoc projects and tasks as assigned

Previous experience as a Receptionist/Client Services Assistant in Law Firm

Proficiency in both written and spoken English and Chinese (Cantonese and Mandarin)

Excellent customer services manner and strong communications skill

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

Highly organized and detail-oriented, with the ability to manage multiple tasks and prioritize effectively

A team player with high flexibility, attention to details, and a strong sense of confidentiality

About Haldanes

Haldanes Solicitors & Notaries is an award-winning Hong Kong-based law firm renowned for serving clients locally and across Asia. The firm's strong reputation across all of its practice areas, which has been consistently recognized by leading legal industry awards, reflect our commitment to excellence and client-centric solutions.

Haldanes is an award-winning law firm in Hong Kong experienced in serving the needs of clients, both locally and throughout the Asia-Pacific region. Established in 1975, the partners have

an extensive collective knowledge of legal practice in the region. We cover Civil Litigation & Dispute Resolution, Competition Law, Corporate & Commercial, Criminal Defence, Intellectual Property, Matrimonial & Family Law, Media & Entertainment, Private Client,

Property & Conveyancing and Securities, Regulatory & Disciplinary Matters.

We are seeking enthusiastic, meticulous and well-organized applicants to join our Firm.

Haldanes is an award-winning law firm in Hong Kong experienced in serving the needs of clients, both locally and throughout the Asia-Pacific region. Established in 1975, the partners have

an extensive collective knowledge of legal practice in the region. We cover Civil Litigation & Dispute Resolution, Competition Law, Corporate & Commercial, Criminal Defence, Intellectual Property, Matrimonial & Family Law, Media & Entertainment, Private Client,

Property & Conveyancing and Securities, Regulatory & Disciplinary Matters.

We are seeking enthusiastic, meticulous and well-organized applicants to join our Firm.

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Your application will include the following questions:

• How many years' experience do you have as a Receptionist and Administration Assistant?
• Which of the following statements best describes your right to work in Hong Kong?
• How would you rate your Cantonese language skills?
• What's your expected monthly basic salary?
• Do you have experience in administration?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?