Office Manager

Isometrix Lighting Design Limited; Hong Kong; On-site; HKD 360,000 - 480,000; Full time

Job summary

Isometrix Lighting Design Limited in Hong Kong is seeking an experienced Office Manager to oversee daily administration and keep our Central and Western District office running smoothly. You will coordinate financial tasks, document preparation, and HR support while maintaining a professional environment.

As the backbone of our operations, you will be the first point of contact for inquiries, support tender documentation with the Director, manage invoices and expenses, and help uphold office

Qualifications

• Proven experience in an office management or similar administrative role.
• Excellent organisational skills with the ability to multitask and prioritise.
• Strong communication skills, professional and courteous.
• Proficiency in Microsoft Word, Excel and Outlook and related software.
• Experience with invoicing and expense management.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Overseeing general office administration and management, ensuring a well-organised environment.
• Be the first contact for business enquiries, preparing service proposals and client follow-up.
• Work with Director for all tender documents.
• Processing invoices, expense claims and other financial administration tasks.
• Supporting HR functions including recruitment, onboarding and staff records.
• Maintaining office policies and ensuring regulatory compliance.

Skills

Office management

Organisation

Communication

Financial administration

Independent & team work

Tools

Microsoft Office

Office management software

Job description

About the role
We are seeking an experienced and organised Office Manager to join Isometrix Lighting Design Limited. This is a full-time position based in the Central and Western District. As Office Manager, you will be the backbone of our operations, ensuring our office runs smoothly and efficiently.

What you'll be doing

Overseeing general office administration and management, ensuring a well-organised and productive work environment

Be the first contact of all business enquiries, preparing service proposals and follow through with clients

Work with Director for all tender documents

Processing invoices, expense claims, and other financial administration tasks

Supporting human resources functions, including assistance with recruitment, onboarding, and staff records management

Maintaining office policies and procedures, ensuring compliance with relevant regulations

What we're looking for

Proven experience in an office management or similar administrative role, ideally within a professional services or creative industry environment

Excellent organisational skills with the ability to manage multiple tasks and priorities effectively

Strong communication skills, both written and verbal, with a professional and courteous manner

Proficiency in Microsoft Office applications (Word, Excel, Outlook) and other office management software

Experience with financial administration, including invoice processing and expense management

Ability to work independently and as part of a team, showing initiative and problem-solving capabilities

Strong attention to detail and accuracy in all administrative tasks

Discretion and confidentiality in handling sensitive business information

Excellent customer service skills and the ability to represent the company professionally

Flexibility and adaptability in a fast-paced working environment

About us
Isometrix Lighting Design Limited is a specialist lighting design company dedicated to creating innovative and impactful lighting solutions. Our team combines creative expertise with technical excellence to deliver bespoke lighting designs for diverse projects. We pride ourselves on our collaborative culture, attention to detail, and commitment to pushing the boundaries of lighting design. We are an organisation that values professionalism, creativity, and teamwork, and we are looking for talented individuals who share our passion for excellence.