Grants & Programme Coordinator

Leadingnation; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

Design Trust, an initiative of the Hong Kong Ambassadors of Design, seeks a proactive Grants & Programme Coordinator to manage grant and fellowship schemes, programme operations and project archives. This full-time role reports to the Executive Director and engages with a network of cultural partners in Hong Kong.

Fresh graduates and junior candidates are welcome to apply, with roles adjustable based on experience. Salary is competitive and commensurate with qualifications.

Qualifications

• University degree in Design, Architecture, Cultural Studies, Museum Studies, or a related discipline.
• 1–2 years of working experience in design education, cultural management, gallery & museum operation, archive management preferred; fresh graduates/junior candidates welcome.

Responsibilities

• Grants & Fellowship Management: handle grant applications, liaise with applicants, coordinate vetting meetings, and organise documentation.
• Programme & Stakeholder Coordination: manage communications, meetings, workshops, site visits and events with partners to maintain project timelines.
• Archive & Inventory Management: maintain grants archive and inventories of publications, media and archival materials.
• Communications & Content Support: draft and manage bilingual promotional materials for grant schemes and initiatives.

Skills

MS Office

Adobe Creative Suite

Bilingual communications

Education

Design, Architecture, Cultural Studies, Museum Studies (degree)

Tools

MS Office

Adobe InDesign

Illustrator

Photoshop

Job description

Design Trust, an initiative of the local registered charity Hong Kong Ambassadors of Design, is a grant funding and community platform supporting creative projects that develop expertise, build research initiatives and content related to Hong Kong and the Greater Bay Area. The NGO organisation is seeking an organized, dynamic and proactive Grants & Programme Coordinator to manage grant & fellowship schemes, programme operations, and project archive. Working closely with the Grants & Programme team, the appointee will act as a primary point of contact for Design Trust grants recipient community and expanded networks of cultural partners.

We also warmly welcome applications from fresh graduates, junior candidates, and prospective interns, with flexibility to adjust the roles and responsibilities based on experience.

Responsibilities

• Grants & Fellowship Management: Handle incoming grant applications via the online grant portal, liaise with applicants, coordinate vetting panel meetings, and schedule interview sessions. Organise vetting documentation, meeting notes, and panel summaries following the organisation's guidelines and protocols.
• Programme & Stakeholder Coordination: Coordinate daily communications, meetings, workshops, site visits, and public events for grant projects, fellowship schemes, flagship initiatives, and ongoing research. Liaise with internal and external partners to maintain project timelines.
• Archive & Inventory Management: Maintain and manage the grants archive and physical/digital outcome inventories (including publications, moving images, design prototypes, and special archival materials) in a systematic manner, ensuring accuracy and validity of information. Participate in the research and activation of the grants archive materials.
• Communications & Content Support: Draft, copyedit, and manage bilingual promotional/informational materials related to grant schemes across Design Trust's web, social media channels, publications and event collaterals. Assist in early-stage research and presentation materials for flagship initiatives and community programmes.

Requirements

• University degree in Design, Architecture, Cultural Studies, Museum Studies, or a related discipline.
• 1-2 years of working experience in design education, cultural management, gallery & museum operation, archive management preferred; motivated fresh graduates, junior candidates and prospective interns with relevant project, cultural institution, or academic exposure are welcomed to apply.
• Proficient in MS Office (Word, Excel, PowerPoint). Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) is preferred. Technologically adept and open to leveraging digital tools and AI platforms.
• Fluency in spoken and written English, Cantonese and Mandarin.
• Strong interpersonal communication, precise record-keeping and organisational skills, self-motivation, and ease with working independently or in dynamic team settings. Open to develop knowledge and skills in different disciplines related to design culture.

The Appointee shall report to the Executive Director, or the Executive Director's designated representative from the organization. This position is a full-time long term position and to commence as soon as possible.

A highly competitive salary commensurate with qualifications and experience will be offered.