Graduate Trainee - Comprehensive Secretarial and Records Management

China Taiping Life Insurance (Hong Kong) Company Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

China Taiping Life Insurance (Hong Kong) Company Limited is seeking a Graduate Trainee for Comprehensive Secretarial and Records Management. The role focuses on developing and implementing records policies, organizing filings, and supporting governance processes in a fast-paced corporate setting.

You will organize meetings, prepare agendas, and take minutes while tracking actions. Strong MS Office skills and bilingual Chinese/English proficiency are essential, as are excellent communication and

Qualifications

• Graduate 2026 or 2027 from any accredited university with a bachelor’s degree or above
• Major in Archival Studies, Corporate Governance or related field
• Excellent academic record

Responsibilities

• Develop and implement records policies and organize annual filings
• Arrange meetings, prepare agendas, take minutes, and track actions
• Handle company documents, meeting materials, and internal news publications
• Assist in corporate governance, authorization structures, and regulatory reporting
• Manage corporate licenses, seals, and company registration work
• Provide first-line support for major incidents and reporting
• Offer general administrative support and other assigned duties

Skills

Communication skills

Organizational skills

Analytical skills

Initiative

MS Office

Bilingual English/Chinese

Education

Bachelor's degree or above in Archival Studies / related field

Job description

Graduate Trainee - Comprehensive Secretarial and Records Management

Develop and implement records policies and organize annual filings

Arrange meetings, prepare agendas, take minutes, and track action items

Handle company documents, meeting materials, and internal news publications

Assist in corporate governance, authorization structures, and regulatory reporting

Manage corporate licenses, seals, and company registration work

Provide first-line support for major incidents and reporting

Offer general administrative support and other assigned duties.

Requirements:

Graduate 2026 or 2027 from any accredited university, bachelor's degree or above, major in Archival Studies, Corporate Governance or a related field, with excellent academic record

Preference will be given to candidates with relevant internship experiences gained from government agencies or state-owned entreprises

Strong communication, organizational and analytical skills

Strong motivated with a strong sense of initiative and a fast learning ability

Proactive, presentable, detail-oriented and able to manage multiple tasks efficiently

Proficent in MS Office (word, excel, powerpoint)

Excellent command of written and spoken Chinese and English including Putonghua

Job applicants must be HK permanent residents or hold valid Hong Kong visa for employment (such as Top Talent Pass Scheme, IANG, General Employment Policy, Admission Scheme for Mainland Talents and Professionals, Quality Migrants Admission Scheme, etc)

Application:

Application Deadline:

20 October 2026

Information supplied will be treated in strict confidence and used in accordance with the Personal Data (Privacy) Ordinance. Applicants not invited for interview within 6 weeks may consider their applications unsuccessful.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Taiping Life Hong Kong is one of the professional life insurance companies under China Taiping Insurance Group, having commenced operations in 2015. It has been deeply rooted in the insurance markets of Hong Kong and Macau, committed to building a boutique life insurance company with the most valuable growth.

In recent years, Taiping Life Hong Kong has accelerated its transformation and high-quality development, innovatively launching GBA elderly care services with increasing popularity, and its business development has risen to the forefront of the Hong Kong and Macau markets. By 2024, its total assets approached 100 billion Hong Kong dollars.

Taiping Life Hong Kong is one of the professional life insurance companies under China Taiping Insurance Group, having commenced operations in 2015. It has been deeply rooted in the insurance markets of Hong Kong and Macau, committed to building a boutique life insurance company with the most valuable growth.

In recent years, Taiping Life Hong Kong has accelerated its transformation and high-quality development, innovatively launching GBA elderly care services with increasing popularity, and its business development has risen to the forefront of the Hong Kong and Macau markets. By 2024, its total assets approached 100 billion Hong Kong dollars.

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