Graduate Trainee: Secretarial & Records Mastery

China Taiping Life Insurance (Hong Kong) Company Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

China Taiping Life Insurance (Hong Kong) Company Limited is seeking a Graduate Trainee for Comprehensive Secretarial and Records Management. The role focuses on developing and implementing records policies, organizing filings, and supporting governance processes in a fast-paced corporate setting.

You will organize meetings, prepare agendas, and take minutes while tracking actions. Strong MS Office skills and bilingual Chinese/English proficiency are essential, as are excellent communication and

Qualifications

• Graduate 2026 or 2027 from any accredited university with a bachelor’s degree or above
• Major in Archival Studies, Corporate Governance or related field
• Excellent academic record

Responsibilities

• Develop and implement records policies and organize annual filings
• Arrange meetings, prepare agendas, take minutes, and track actions
• Handle company documents, meeting materials, and internal news publications
• Assist in corporate governance, authorization structures, and regulatory reporting
• Manage corporate licenses, seals, and company registration work
• Provide first-line support for major incidents and reporting
• Offer general administrative support and other assigned duties

Skills

Communication skills

Organizational skills

Analytical skills

Initiative

MS Office

Bilingual English/Chinese

Education

Bachelor's degree or above in Archival Studies / related field

Job description

China Taiping Life Insurance (Hong Kong) Company Limited is seeking a Graduate Trainee for Comprehensive Secretarial and Records Management. The role focuses on developing and implementing records policies, organizing filings, and supporting governance processes in a fast-paced corporate setting.

You will organize meetings, prepare agendas, and take minutes while tracking actions. Strong MS Office skills and bilingual Chinese/English proficiency are essential, as are excellent communication and