Global Team Executive Assistant

ConnectedGroup Limited; Hong Kong; On-site; HKD 357,000 - 391,000; Full time

Job summary

ConnectedGroup Limited in Hong Kong seeks a highly organized Team Secretary/Executive Assistant to support senior stakeholders and ensure smooth team operations within a fast-paced international bank setting. The role requires calendar management across multiple time zones, travel arrangements, expense processing, meeting logistics, and effective liaison with internal and external partners.

A Bachelor's degree and at least 3 years' relevant experience are preferred; strong English,

Qualifications

• Bachelor's degree or equivalent qualification preferred.
• Minimum 3 years of relevant experience as a Team Assistant, Team Secretary, or Executive Assistant in a financial services environment.
• Excellent organizational and multitasking skills with strong attention to detail.
• Professional communication skills and ability to interact with stakeholders at all levels.
• Fluency in English is required; Cantonese and/or Mandarin would be advantageous.

Responsibilities

• Provide administrative and secretarial support to a team.
• Manage complex calendars, coordinate meetings, and schedule conference calls across multiple time zones.
• Arrange domestic and international travel, including flights, accommodation, ground transportation, and visa applications.
• Prepare and process expense claims and reimbursement requests in a timely manner.
• Coordinate meeting logistics, including room bookings, catering arrangements, and preparation of presentation materials.
• Liaise with internal departments and external stakeholders to facilitate smooth business activities.
• Support team events, client meetings, offsites, and other ad hoc projects as required

Skills

Organizational skills

Multitasking

Communication skills

Stakeholder management

English fluency

Education

Bachelor's degree

Job description

ConnectedGroup Limited in Hong Kong seeks a highly organized Team Secretary/Executive Assistant to support senior stakeholders and ensure smooth team operations within a fast-paced international bank setting. The role requires calendar management across multiple time zones, travel arrangements, expense processing, meeting logistics, and effective liaison with internal and external partners.

A Bachelor's degree and at least 3 years' relevant experience are preferred; strong English,