Fixed Term Contract Analyst/Associate, Internal Control & Administration, Asia-P

Mizuho Bank, Ltd; Hong Kong Island; On-site; HKD 279,000 - 424,000; Full time

Job summary

Mizuho Bank, Ltd in Hong Kong seeks an Analyst/Associate for Fixed Term Contract in Internal Control & Administration Asia-P. The role focuses on processing applications, expense claims, and invoices while ensuring compliance with internal controls.

You will support travel arrangements, hospitality and gifts, and maintain accurate records to aid APAC operations. The position requires a Bachelor degree, 2-3 years of related experience, strong English skills, and proficient PC skills.

Qualifications

• Bachelor degree in business or related field.
• 2-3 years of work experience in sales administration, office support and general affairs in a financial institution, trading company or related environment.
• Proficiency in English and good communication skills.
• Basic PC skills (Excel, Word, and email systems).

Responsibilities

• Input and register applications, expense claims and invoices in internal systems or forms.
• Check, organize, and file receipts, invoices, and supporting documents.
• Assist with travel arrangements, including flight and hotel booking support and local transportation.
• Perform basic checks in accordance with internal policies and procedures.
• Verify consistency between submitted claims and supporting documents.
• Assist with monthly closing and data aggregation related to expenses.
• Provide first-line support to coverage team members for administrative inquiries.
• Carry out general administrative tasks as instructed by the line manager.

Skills

English proficiency

Communication skills

Excel

Outlook

Expense claim systems

Education

Bachelor Degree in business or related field

Tools

Excel

Outlook

Expense claim systems

Job description

Fixed Term Contract Analyst/Associate, Internal Control & Administration, Asia-P

Mizuho has a long-term commitment to the Hong Kong market. With strong ties to Mizuho’s global network and a workforce of over 600 staff in Hong Kong, we are able to help corporations in Hong Kong to expand their business worldwide. Our clients primarily comprise Japanese and non-Japanese corporations (including those domiciled in the PRC), financial institutions, and government and quasi-government organizations. We provide a full spectrum of corporate banking services to our customers including syndicated loans, treasury, transaction banking, financial advisory, project finance, merger and acquisition, leveraged finance, and structured finance.

At Mizuho, we provide the stability of an international industry leader with the career trajectory of a growing business. Our steady, strategic growth gives our people at all levels rewarding degrees of responsibility and a richer work experience than a boutique firm or an established giant could offer alone.

It is the local expertise of our employees that makes our global network so powerful. By collaborating with colleagues and clients who have your same ambition and drive, you can amplify your sphere of influence and base of knowledge as part of one of the largest—and growing—banks in the world.

About the team

As part of Internal Control & Administration Section under Banking COO office, you will get to work in contributing Banking APAC teams in Hong Kong from internal control and administrative perspective. The role provides a great opportunity to be a part of Banking APAC in Mizuho through fundamental support for the business and also critical element of front office internal control across APAC countries.

Role requirements

• Input and register applications, expense claims and invoices in internal systems or forms
• Check, organize, and file receipts, invoices, and supporting documents
• Assist with identifying and following up on incomplete or incorrect expense claim submissions
• Support administration and recordkeeping related to hospitality and gifts
• Assist with travel arrangements, including:
  • Flight and hotel booking support
  • Local transportation arrangements
  • Preparation and organization of travel-related documentation
• Perform basic checks in accordance with internal policies and procedures
• Verify consistency between submitted claims and supporting documents
• Assist with monthly closing and data aggregation related to expenses
• Provide first-line support to coverage team members for administrative inquiries
• Carry out general administrative tasks as instructed by the line manager
• Perform other ad hoc support duties related to APCB operations

Essential Functions

This position provides administrative and operational support to the Department. The role primarily supports application, expense claim & invoice processing of department members’ entertainment & gift applications, business travels and other events etc., data input into internal systems and filing. The incumbent will help ensure smooth day-to-day operations for the teams.

This role requires a high level of accuracy, confidentiality, and timely execution of tasks.

• Detail-oriented and careful in handling information
• Able to work consistently and accurately
• Good communication and coordination skills
• Ability to follow instructions and complete tasks promptly and carefully
• Able to manage priorities and meet deadlines
• Proper handling of confidential information and understands the importance of confidentiality and information control
• Accuracy of data entry and processing
• Timeliness and adherence to deadlines
• Care in managing applications and supporting documents
• Communication with relevant stakeholders

Work experience, education and skills

• Bachelor Degree in business or related field
• 2-3 years of work experience in sales administration, office support and general affairs from a financial institution, trading company or general business environment is preferred
• Self-motivated, proactive, team player with strong learning ability
• Basic PC skills (Excel: data entry, basic formulas, filtering. Word: document preparation). Experience with Outlook or similar email systems
• Experience using expense claim systems, handling hospitality/gifting administration or travel arrangement is desirable
• Proficiency in English

Application

Employment of the in-scope positions are subject to Mandatory Reference Checking Scheme (MRCS) as per regulatory requirement. For details, please refer to (Mandatory Reference Checking Scheme Phase 2 I The Hong Kong Association of Banks).

Personal data collected will be kept in strict confidence, and will be used for recruitment purpose only.

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