Extracurricular Program Coordinator

theharbourschool; Hong Kong; On-site; HKD 312,480 - 468,720; Full time

Job summary

The Harbour School is seeking an Extracurricular Program Coordinator to develop and manage a high-quality extracurricular experience for students in Hong Kong and the local community. You will oversee after-school activities, holiday camps, weekend programs, and community engagements using school resources.

Key duties include end-to-end administration, contracting, rostering, safety compliance, and collaboration with the ECDD and Development teams to market and grow programs.

Qualifications

• Experience with students in extracurricular settings such as outdoor or day camps.
• Excellent English and Mandarin communication; Cantonese a plus.
• Organised administrator with attention to detail and event coordination.
• Strong digital skills for creating flyers and short reels; proficient with Excel/Google Sheets.
• Able to work independently and within a team.

Responsibilities

• End-to-end administration of extracurricular activities and holiday camps.
• Coordinate and troubleshoot programs, rostering, contracting with THS staff and outside vendors.
• Oversee marketing materials including brochures, posters, mini-reels, digital platforms, and flyers.
• Manage rental of school facilities and ensure safety protocols are met.
• Collaborate with ECDD and Development team to expand programs and measure impact.

Skills

English proficiency

Mandarin proficiency

Communication skills

Team collaboration

Detail-oriented

Organization

Flyer & reel creation

Excel/Google Sheets

Tools

Excel/Google Sheets

Job description

Extracurricular Program Coordinator

Job Purpose (Overview)

The Extracurricular Program Coordinator develops a high-quality extracurricular experience for students at the school and in the wider Hong Kong community using school resources. Extracurricular projects include after school activities, holiday camps, weekend activities, and more.

Key Duties and Responsibilities

• End-to-end administration of Extracurricular & Holiday Camp Activities
  • Responsible for the coordination, and troubleshooting of the extracurricular program inclusive of holiday camps for The Harbour School.
  • Manages contracting, arrangement and rostering of those running all on and off-site activities including THS staff and outside vendors to develop mission-aligned experiences for the THS COMPASS brand: SEA (School Extension Activity) and FISH (Fully Immersive School Holiday) summer programs.
  • Ensures all operations are in place and effective including but not limited to arrangement, rostering, scheduling, location arrangement, with behavior and safety protocols met to a high standard.
  • Ensures health and safety protocols are met for all vendors including First-Aid CPR training for outdoor experiences, risk assessments and insurance requirements for all programs. Works with the Operations Director to ensure appropriate insurance is in place as needed.
  • Collects feedback on all programs from all stakeholders. Follows up on client inquiries and ensures client satisfaction and reviews programs for suitability, safety, mission alignment and effectiveness.
• Works with the ECDD and Development team to create and manage marketing of said activities including but not limited to brochures, posters, mini-reels, digital platforms, and flyers (short-term weekly and long-term seasonal basis).
• Works with the Finance team and Operations to generate season or termly financial projections and reporting.
• Works with the assigned director (ECDD) to create and expand new approaches and programs in the extracurricular space.

Manages rental of school facilities for community use

• Works with the Operations team to leverage school facilities (including a 50-ft sailboat, onsite Marine Science Center, Makerspace, and more) for extracurricular activities.
• Supervises events to open facilities to the local community on the Ap Lei Chau estate.

Any other duty or responsibility related to ensuring the growth and management of both areas as needed.

Required Qualifications

• Experience working with students in extracurricular settings such as outdoor or day camps.
• Excellent professional communication skills in English and Mandarin (Cantonese a plus!).
• Organised and detail-oriented administrator and facilitator with relevant experience.
• Strong digital skills: Creation of flyers and short reels + Excel/Google spreadsheet management.
• Able to work independently and within a team.

Preferred

• Flexible working schedule willing to trade days on/off of work.

Reports To

• Managing Director

Direct Reports

• Educational & Creative Development Director (ECDD)

Safeguarding

The Harbour School is committed to safeguarding and promoting the welfare of children. All posts at the school are subject to rigorous background checks.