Executive Officer II (Cataloguing) in Library

CityU Enterprises Limited; Hong Kong; On-site; HKD 420,000 - 520,000; Full time

Job summary

City University of Hong Kong Run Run Shaw Library is seeking an Executive Officer II (Cataloguing) to support cataloguing and metadata management in a dynamic academic environment. The role involves original and complex copy cataloguing, record maintenance, and metadata analytics.

The candidate should have a Bachelor's degree (Library Science preferred) and at least 2 years of relevant experience, with strong English and Chinese skills, proficiency in MS Office, and familiarity with library

Qualifications

• Bachelor’s degree or above, preferably with Library Science qualification.
• 2+ years of relevant work experience in library/cataloguing.
• Knowledge of cataloguing standards: RDA, MARC 21, LCSH, LCC, authority control.
• Proficiency in English and Chinese (written and spoken).
• MS Office and Chinese word processing proficiency.
• Strong communication, analytical and interpersonal skills.
• Experience with library systems and bibliographic utilities is preferred.
• Experience applying AI tools or digital solutions to cataloguing is advantageous.

Responsibilities

• Perform original and complex copy cataloguing of library resources in multiple languages and media.
• Review and maintain bibliographic records for accuracy and discoverability.
• Manage batch metadata loading, updates, and maintenance in the library system.
• Assist in compiling resource statistics and preparing reports for planning and decision-making.
• Explore AI-assisted cataloguing tools to enhance workflow efficiency and quality.
• Develop and document workflows, procedures, and best practices for cataloguing operations.
• Perform any other duties as assigned.

Skills

English

Chinese

Education

Bachelor’s degree in Library Science or related

Tools

MS Office

Chinese word processing

Integrated Library Systems

Bibliographic utilities

AI tools exposure

Job description

Addr 17/F, Lau Ming Wai Academic Building,
City University of HK,
83 Tat Chee Avenue, Kowloon Tong, HK

Executive Officer II (Cataloguing) in Library [Ref.: R/322/26]

The Run Run Shaw Library of the City University of Hong Kong is seeking a suitable candidate to assist with cataloguing and metadata management services that support the teaching, learning and research activities of the University community in a dynamic academic environment.

Duties

The appointee will be required to:

• Perform original cataloguing and complex copy cataloguing of library resources in various languages, formats, and media in accordance with international standards, institutional policies, and established metadata best practices;
• Review, enhance, and maintain bibliographic and authority records to ensure metadata accuracy, consistency, and discoverability;
• Manage batch metadata loading, updating, and maintenance in the library system;
• Support the compilation of resource statistics and prepare reports, analyses, and documentation to facilitate service planning, assessment, and decision-making;
• Explore and support the use of emerging technologies, including AI-assisted cataloguing and metadata management tools, to enhance workflow efficiency and metadata quality;
• Assist in the review, development, and documentation of workflows, procedures, guidelines, and best practices related to cataloguing and metadata management; and
• Perform any other duties as assigned.

Requirements

• A recognised Bachelor’s degree or above, preferably with a qualification in Library Science or a related discipline;
• At least 2 years of relevant work experience, preferably in an academic or research library setting;
• Sound knowledge of current cataloguing standards and practices, including RDA, MARC 21, Library of Congress Subject Headings (LCSH), Library of Congress Classification (LCC), and authority control;
• Good command of written and spoken English and Chinese;
• Proficiency in MS Office applications and Chinese word processing;
• Good communication, analytical, and interpersonal skills;
• Strong sense of responsibility, attention to detail, and good organisational skills;
• Ability to work independently as well as cooperatively and collegially with colleagues;
• Work experience with integrated library systems and bibliographic utilities preferred; and
• Experience in applying AI tools, automation technologies, or other digital solutions to cataloguing or related metadata services advantageous.

Shortlisted candidates will be invited for a written test and interview.

The appointee will be required to work at our off-campus offices in Ngau Tau Kok.

Salary and Conditions of Service

Remuneration package will be highly competitive, commensurate with qualifications and experience. Appointment will be made on a fixed-term contract; fringe benefits include gratuity, leave, medical and dental schemes.

Information and Application

Further information on the post and the University is available at http://www.cityu.edu.hk , or from the Human Resources Office, City University of Hong Kong, Tat Chee Avenue, Kowloon Tong, Hong Kong [Email : [e-mail] /Fax : [phone] or 3442 0311].

City University of Hong Kong is an equal opportunity employer. We are committed to the principle of diversity. Personal data provided by applicants will be used for recruitment and other employment-related purposes.

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