Executive Assistant

Jardine Engineering Corporation; Hong Kong; On-site; HKD 312,480 - 535,680; Full time

Benefits offered by this job

Fringe benefits

Job summary

Jardine Engineering Corporation (JEC) seeks an Executive Secretary to provide high-level administrative support to the Executive Director & Chief Financial Officer and other senior executives. The role demands exceptional organizational skills, professionalism and the ability to multi-task in a fast-paced setting.

Responsibilities include managing complex calendars, arranging meetings, preparing agendas and presentations, coordinating travel, and onboarding new joiners.

Qualifications

• Degree or diploma in business related disciplines.
• Minimum 8 years of relevant experience.
• Proven experience supporting C-suite executives or senior management teams.
• Experience in a large corporate or multinational environment is advantageous.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational, communication and stakeholder management skills.
• Proficiency in Microsoft Office applications.
• Familiarity with AI-enabled productivity tools such as Microsoft Copilot.

Responsibilities

• Manage complex calendars, scheduling and meeting arrangements.
• Coordinate internal and external meetings, including agendas, papers, slides and follow-ups.
• Organize business travel arrangements, accommodation and itineraries.
• Coordinate communications across departments, business units and external stakeholders.
• Support onboarding logistics for new joiners and coordination of departmental activities.

Skills

C-suite support

Calendar management

Stakeholder management

Discretion & confidentiality

Communication skills

MS Office proficiency

AI Copilot familiarity

Education

Degree or Diploma in business related disciplines

Tools

Microsoft Copilot

Microsoft Office

Job description

Jardine Engineering Corporation (JEC) is a member of the Jardine Matheson Group. Established in Shanghai in 1923, JEC is now headquartered in Hong Kong and operates throughout Asia. We are a leading provider of engineering products and services for sectors including buildings, environmental infrastructure and transportation and logistics. JEC delivers E&M contracting works, operation and maintenance services which help clients to operate facilities to a world-class standard. To support our business expansion in Hong Kong as well as in other countries across the Asia Pacific, we invite applications for the position.

Job Summary

The Executive Secretary provides high-level administrative and operational support to the Executive Director & Chief Financial Officer and other designated senior executives. The role requires exceptional organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage complex calendars, scheduling and meeting arrangements.
• Coordinate internal and external meetings, including preparation of agendas, papers, presentations slides and follow-up actions.
• Organize business travel arrangements, accommodation, and itineraries.
• Coordinate communications across departments, business units, and external stakeholders.
• Support onboarding logistics for new joiners of the team and coordination departmental activities where required.

Qualifications

• Degree or Diploma holder in business related disciplines
• Minimum 8 years of relevant experience
• Proven experience in supporting C-suite executives or senior management teams
• Experience in a large corporate or multinational environment is advantageous
• High level of professionalism, discretion, and confidentiality
• Strong organizational, communication and stakeholder management skills
• Proficiency in Microsoft Office applications
• Familiarity with AI-enabled productivity tools (e.g. Microsoft Copilot) is an advantage
• Proactive, resourceful and able to work independently a fast-paced environment

About JEC

Jardine Engineering Corporation (JEC) is a leading provider of engineering services, sourcing & contracting expertise, delivering engineering excellence for over a century.

JEC enables customers to operate their facilities at world-class standards by providing the contracting expertise to design, supply and install building and specialised processes; facility operation and management; asset enhancement and energy management; and the sourcing of electrical and mechanical equipment and architectural fixtures.

JEC is headquartered in Hong Kong and operates throughout Asia. JEC operates joint venture businesses in Hong Kong and Thailand with Trane, one of the world leaders in air-conditioning systems, services and solutions. JEC is a member of Jardine Matheson.

About Services

JEC provides specialised operations, maintenance and renovation, ensuring clients’ properties perform to world-class standards.

With one of the largest operations and maintenance technical workforces in Hong Kong, we serve clients ranging from property developers, financial institution and public utilities to the aviation industry. We maintain commercial and other facilities to the best-in-class standards including electrical, heating, ventilation and air-conditioning systems, fire protection, security, building management and plumbing systems. Our Jardine Engineering Digital Insights (JEDI) smart platform helps clients optimise building energy management.

Benefits

We offer attractive salary and fringe benefits package to the successful candidate.

For more information about our company, please visit our website: www.jec.com