Executive Assistant

Sun Life; Hong Kong; On-site; HKD 334,800 - 613,800; Full time

Job summary

Sun Life is seeking a highly organized Executive Assistant to support the CFO, Chief Underwriter, and other senior leaders in its Hong Kong office. The role encompasses calendar management, expense processing, travel planning, and liaison with other secretaries to coordinate executive needs.

The ideal candidate will have at least five years of senior-executive secretarial experience, preferably in banking or insurance, and strong English communication, confidentiality, and Microsoft Office

Qualifications

• Bachelor degree in Business Administration or related discipline.
• Minimum 5 years' solid secretarial experience in serving senior executive preferred in banking or insurance industry

Responsibilities

• Provide full range of administrative support to senior executives, including calendar management and expense processing.
• Read and respond to emails on behalf of the manager within scope.
• Schedule meetings, book rooms and coordinate travel arrangements.
• Prepare meetings and agendas, and ensure the manager is well prepared.

Skills

Verbal communication

Written communication

Time management

Organization

Critical thinking

Business acumen

Confidentiality

Interpersonal skills

Microsoft Office

AI prompts/tools

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description

• Provides full range of administrative support to HNW Chief Financial Officer, HNW Chief Underwriter, and other senior executives, as needed.

Accountabilities

• Administrative support, including calendar management, processing of expense claims, tracking spend and GHE compliance, and carrying out any ad hoc tasks.
• Travel scheduling, booking travel arrangements and accommodations/flights. Plan travel schedule including internal and external meetings.
• Plans and schedules meetings, books rooms, plans offsite or in-house conferences. Coordinates logistics for these meetings and conferences with minimum supervision.
• Coordinates with other secretaries of the functional heads of the BUs on administrative and functional details.
• Reading and reviewing incoming emails, corresponding on behalf of the manager as necessary and within his/her scope of jobs.
• Managing, organizing, and maintaining agenda, meetings, appointments; ensuring that his/her manager is well prepared for meetings;
• Support other team members when applicable in administrative support

Preferred Skills

• Excellent verbal and written English communication skills, with the ability to communicate effectively at all levels of the organization.
• Superior organization and time management skills
• Strong critical thinking and business acumen with an appetite to learn
• Able to deal with ambiguity and manage multiple priorities
• High regard for confidentiality.
• Mature, good interpersonal skills
• Professional level skills in Microsoft Office (Word, Excel, PowerPoint, OneNote, etc.), digitally proficient, and able to quickly learn enterprise applications
• Experience and comfort with AI prompts and tools

Qualifications

• Bachelor degree in Business Administration or related discipline.
• Minimum 5 years' solid secretarial experience in serving senior executive preferred in banking or insurance industry