Executive Administrator & Operations Liaison

Kwan Kee Shark's Fin Limited; Hong Kong; On-site; HKD 36,000 - 54,000; Full time

Benefits offered by this job

Competitive salary package

Full-time employment

Professional working environment

Job summary

Kwan Kee Shark's Fin Limited is seeking an Executive Administrator to join our Sai Ying Pun office on a full-time basis. You will provide comprehensive administrative and secretarial support to senior management, ensuring smooth operation of executive functions and effective leadership focus.

You will manage calendars, prepare reports and documents, coordinate meetings and events, handle confidential information with discretion, and assist with bookkeeping and payroll tasks.

Qualifications

• Proven experience in an executive administration, secretarial or similar support role.
• Proven experience in bookkeeping to handle full set of books independently.
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication in English and Cantonese; additional languages advantageous.

Responsibilities

• Manage executive calendars and schedule meetings for senior staff.
• Prepare and maintain correspondence, reports, presentations and other executive documents.
• Handle confidential information with discretion and attention to detail.
• Organise meetings, conferences and events, including venues, catering and equipment.
• Maintain filing systems, digital and physical, and ensure easy access to records.
• Liaise with internal departments and external parties on executive communications.
• Support with research, data compilation and administrative projects as requested.
• Process invoices, expense reports and other financial documentation.
• Support general office tasks to assist the executive department.
• Liaise with suppliers and with property tenants; manage property portfolio.
• Handle monthly bookkeeping and salary calculation tasks.
• Ensure licenses for businesses and vehicles are renewed on time.

Skills

Executive administration

Bookkeeping

Time management

Communication

MS Office

Discretion

Teamwork

Tools

MS Office

Job description

Kwan Kee Shark's Fin Limited is seeking an Executive Administrator to join our Sai Ying Pun office on a full-time basis. You will provide comprehensive administrative and secretarial support to senior management, ensuring smooth operation of executive functions and effective leadership focus.

You will manage calendars, prepare reports and documents, coordinate meetings and events, handle confidential information with discretion, and assist with bookkeeping and payroll tasks.