Event Officer (6-month contract)

The Hong Kong Ballet Ltd; Hong Kong; On-site; HKD 167,000 - 223,000; Part time

Job summary

The Hong Kong Ballet Ltd invites applications for an Event Officer on a 6-month contract to support fundraising and audience engagement initiatives. The role covers planning, coordination, and on-site delivery to ensure successful events and strong stakeholder relations.

You will liaise with internal teams, vendors, sponsors and donors, handle invitations and attendee management, and help prepare materials and reports.

Qualifications

• University graduate in Event Management or related discipline.
• 1–2 years of relevant working experience.
• Strong organizational and coordination skills.
• Excellent English and Chinese (Mandarin) communication.
• Proficient in MS Word, Excel, PowerPoint and Chinese word processing.
• Detail-oriented, proactive and flexible with working hours.

Responsibilities

• Assist in planning, coordination and execution of fundraising events.
• Coordinate with internal departments, vendors, sponsors, donors and stakeholders.
• Manage event administration, including invitations, RSVPs, guest lists, meetings and documentation.
• Prepare event materials, reports, presentations and correspondence.
• Maintain event records, project schedules and expense tracking.
• Provide on-site support during event setup, operations and post-event follow-up.
• Provide administrative support to the Project Lead – Brand Alliances and undertake other duties as assigned.

Skills

Event planning

Coordination

Administrative support

Stakeholder management

Education

Event management degree

Tools

MS Word

Excel

PowerPoint

Job description

We are seeking a motivated and detail-orientedEvent Officer(6-month contract)to support the planning and execution of fundraising and engagement events. The successful candidate will provide administrative, coordination and operational support to ensure the smooth delivery of events and stakeholder engagement activities.

Main Responsibilities

Assist in the planning, coordination and execution of the Company's fundraising events and other assigned projects

Coordinate with internal departments, vendors, sponsors, donors and other stakeholders to ensure smooth event delivery

Manage event administration, including invitations, RSVPs, guest lists, meeting arrangements and related documentation

Prepare event materials, reports, presentations and correspondence as required

Maintain event records, databases, project schedules and expense tracking

Provide on-site support during event setup, event operations and post-event follow-up

Provide administrative and coordination support to the Project Lead – Brand Alliances and undertake other duties as assigned

Requirements

University graduate in Event Management, Communications, Business Administration or a related discipline

Minimum1-2 years of relevant working experiencein event management, customer relations, hospitality or related fields

Strong organisational and coordination skills with the ability to manage multiple tasks and meet deadlines

Excellent command of written and spoken English and Chinese (including Mandarin)

Proficient in Ms Word, Excel, PowerPoint and Chinese word processing

Detail-oriented, proactive and open to flexible working hours

Immediate availability or availability at short notice will be an advantage

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Events Officer?
• Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)
• How much notice are you required to give your current employer?

Arts & Cultural Services 51-100 employees

Hong Kong Ballet (HKB) is recognised internationally as a world-class institution that represents Hong Kong's unique character. Since its inception in 1979, HKB has evolved into a vibrant performing arts organisation with a dynamic repertoire, forward-thinking community engagement initiatives and an emphasis on excellence.

Septime Webre has been its Artistic Director since July 2017. Comprised of 50 dancers from all over the globe, HKB has made 50 tours covering 11 countries around the world.

Hong Kong Ballet (HKB) is recognised internationally as a world-class institution that represents Hong Kong's unique character. Since its inception in 1979, HKB has evolved into a vibrant performing arts organisation with a dynamic repertoire, forward-thinking community engagement initiatives and an emphasis on excellence.

Septime Webre has been its Artistic Director since July 2017. Comprised of 50 dancers from all over the globe, HKB has made 50 tours covering 11 countries around the world.

Central, Central and Western District, HK

Sheung Wan, Central and Western District, HK