Council Secretary 議會秘書

Legislative Council Secretariat 立法會秘書處; Hong Kong; Presencial; HKD 737.000 - 928.000; Tempo integral

Benefícios oferecidos por esta vaga

Paid leave

Medical benefits

Dental benefits

Resumo da vaga

Legislative Council Secretariat in Hong Kong seeks Council Secretary with a university degree and at least six years of experience in policy research, public relations, committees and administration. You will provide secretariat support, handle LegCo complaints, support HR activities, and drive process improvements.

The role offers growth within a dynamic organization, exposure to governance and public service excellence, and opportunities to develop strategic communication and research skills.

Qualificações

• University degree required.
• At least six years' relevant work experience in policy research, public relations, committee operations, complaints handling, administration, HR, legal support or related areas.
• Excellent command of written and spoken Chinese and English, with Putonghua proficiency.
• Strong awareness of current affairs with a user-focused and innovative mindset.
• Strong data collection, analysis, synthesis and ability to turn complex information into professional texts and multimedia content.
• Proficient in information technology and AI tools to optimize workflows and improve work quality.
• Willing to work beyond normal hours when needed.

Responsabilidades

• Provide secretariat and administrative support for the Council and committees, including policy advocacy and research tasks.
• Handle complaints under the LegCo Redress System, with analysis and related studies.
• Provide secretariat and administrative support for The Legislative Council Commission and subcommittees.
• Undertake HR duties and other administrative tasks in the Secretariat.
• Organize corporate events and public relations activities.
• Review practices to streamline processes and manage projects for new services.

Conhecimentos

Policy research

Public relations

Committee operations

Complaints handling

Administration

HR management

Legal support

Media communication

Data analysis

IT & AI tools

Chinese & English

Formação

University degree

Descrição da vaga

The Legislative Council Secretariat ("the Secretariat") is looking for high‑calibre individuals for appointment as Council Secretary.

Under the supervision of The Legislative Council Commission, the Secretariat’s mission is to render efficient and professional services, research and administrative support for the Legislative Council ("LegCo"), enhance community understanding of the activities of LegCo and provide an effective avenue for redressing grievances of members of the public.

As a vital new force in the Secretariat, Council Secretaries take on a wide range of Council, committee and administrative responsibilities. Individuals who demonstrate strong skills in innovative thinking, problem‑solving and communication, and who are passionate about service excellence and eager to embrace challenges, are encouraged to apply for this position. Successful applicants will have excellent career development opportunities to contribute to a dynamic and forward-thinking organization.

Main duties

• (a) providing secretariat and administrative support services for the Council and its committees, including support for policy advocacy and research tasks;
• (b) handling complaints received under the LegCo Redress System, and conducting analysis and related studies;
• (c) providing secretariat and administrative support services for The Legislative Council Commission and its subcommittees;
• (d) undertaking different aspects of administrative and human resources duties in the Secretariat;
• (e) organizing corporate events and public relations activities; and
• (f) conducting reviews on practices and work procedures to streamline business processes, and managing projects relating to the development of new services by the organization.

Entry requirements

• (a) have a recognized university degree;
• (b) have at least six years’ work experience in policy research, public relations, committee operations, complaints handling, administration, human resources management, legal support or other relevant areas; preferably have practical experience in policy advocacy, research and media communication strategies. Applicants with good potential but less than six years’ relevant experience may also be considered; and if appointed, they will be offered an appropriate salary point below the minimum point of the salary scale;
• (c) have an excellent command of written and spoken Chinese and English, with proficiency in Putonghua;
• (d) possess a keen awareness of current affairs and policies, with a user‑oriented and innovative mindset;
• (e) have strong abilities in information collection, data analysis, synthesis and consolidation, and be adept at transforming complex information into professional and comprehensible texts and multimedia content;
• (f) be proficient in using information technology and artificial intelligence tools, and be able to make effective use of technology to optimize workflows, enhance efficiency and improve work quality;
• (g) be highly self‑motivated and positive towards challenges and changes;
• (h) have strong analytical, problem‑solving, communication and supervisory skills;
• (i) be mature in dealing with matters and people, capable of working independently and managing multiple tasks under pressure; and
• (j) be willing to work beyond normal office hours and on holidays when needed.

The Secretariat may devise further criteria to assist in the shortlisting of applicants. Shortlisted applicants may be required to attend a written test.

Remuneration

The starting salary is $66,075 per month, increasing by five annual increments to $83,140, subject to satisfactory conduct and work performance. There is also a monthly cash allowance for the rank of Council Secretary (the current rate is $1,225 per month). Successful applicants will be appointed on three‑year agreement terms subject to renewal upon satisfactory completion of service, at which the appointees will be eligible for an end‑of‑agreement gratuity. The gratuity, when added to the employer’s contribution to a Mandatory Provident Fund Scheme, is equal to 15% of the total basic salary drawn during the agreement period. Fringe benefits include paid leave as well as medical and dental benefits.

As an equal opportunities employer, The Legislative Council Commission is committed to ensuring that there is no discrimination in employment with the Secretariat. The post advertised is open to all applicants meeting the basic entry requirements irrespective of their disability, gender, marital status, pregnancy, age, family status, sexual orientation and race.