Corporate Secretarial Manager

Crypto; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Benefits offered by this job

Competitive salary

Medical insurance package

Generous annual leave

Hybrid/remote work setup

AI-driven workflows

Job summary

Crypto.com is seeking a seasoned Company Secretarial professional in Hong Kong to lead governance for global entities. You will oversee board matters, drafting resolutions, and ensure statutory compliance while driving digital workflows and cost-efficient operations.

The role requires 6–8 years of experience, a relevant degree, strong English, and the ability to manage internal and external stakeholders in a hybrid/remote environment.

Qualifications

• Bachelor’s degree in Business Administration, Corporate Governance, Law or related.
• 6 to 8 years of company secretarial experience.
• Direct people management experience is an advantage, preferably within a legal or compliance function.
• Excellent command of English (spoken and written).
• Experience using entity management platforms and digital tools is an advantage.
• Self-motivated and detail-oriented.
• Able to prioritize tasks and work independently.

Responsibilities

• Support Legal Team in carrying out company secretarial function for global entities, ensuring compliance with local requirements.
• Oversee drafting and circulation of shareholder and board resolutions; manage administration of corporate seals and usage protocols.
• Act as final reviewer for statutory and regulatory filings for accuracy and deadlines.
• Coordinate end-to-end logistics of shareholder and board meetings; liaise with external secretarial providers and internal stakeholders.
• Synthesize governance data into clear, periodic updates for leadership and stakeholders.
• Lead with QA processes, mentor direct reports, and drive AI-driven workflows to modernize the secretarial function.
• Budget management and vendor oversight; research evolving corporate laws for governance updates.

Skills

Leadership

English proficiency

MS Office

Attention to detail

Education

Bachelor’s degree in Business Administration, Corporate Governance, Law

Tools

Entity management platforms

Job description

Overview

The Legal team provides legal and regulatory advice to ensure that all CDC products and services are compliant per local regulations while also meeting the needs of CDC customers. The team interfaces externally with regulators and service providers to safeguard CDC from legal liabilities. Focus areas include Commercial and Regulatory/ Product.

Responsibilities

Governance & Entity Management

• Support Legal Team in carrying out company secretarial function for global entities, ensuring full compliance with local statutory and regulatory requirements.
• Corporate Actions: Oversee the drafting and circulation of shareholder and board resolutions, while managing the formal administration of corporate seals and usage protocols.
• Filing Excellence: Act as the final reviewer for all statutory and regulatory filings to ensure absolute accuracy and adherence to legal deadlines.

Board & Stakeholder Coordination

• Board Operations: Direct the end‑to‑end logistics and coordination of shareholder and board meetings, ensuring seamless execution and professional stakeholder engagement.
• Project Liaison: Serve as the primary point of contact for external secretarial service providers and internal stakeholders on complex global corporate projects.
• Strategic Reporting: Synthesize complex governance data into clear, periodic updates for internal leadership and relevant stakeholders.

Leadership & Operational Excellence

• Team Leadership: Provide mentorship and guidance to direct reports, establishing clear prioritization and a robust QA process to ensure all deliverables meet executive standards.
• Digital Transformation: Drive departmental efficiency by implementing AI‑driven tools and automated workflows to modernize the secretarial function.
• Policy & Workflow Design: Support the formulation of group‑wide corporate policies, document templates, and standardized workflows to ensure global operational consistency.

Team Administration & Legal Research

• Budgetary Management: Facilitate the team annual budget and expense forecasting, ensuring cost‑effective management of external vendors.
• Technical Research: Conduct in‑depth research and analysis of evolving corporate laws to proactively advise the internal stakeholders on necessary governance adjustments.
• Strategic Support: Execute high‑priority ad hoc tasks and special projects as required by the management.

Qualifications

• Bachelor’s degree in Business Administration, Corporate Governance, Law or related disciplines.
• 6 to 8 years of company secretarial experience.
• Direct people management experience is an advantage, preferably within a legal or compliance function.
• Members and students of HKCGI, CSIS, MAICSA, ICSA and ICPA are welcome.
• Excellent command in spoken and written English.
• Computer literate; proficient in MS Office applications.
• Experience in utilizing entity management platforms and other digital tools is an advantage.
• Self‑motivated and detail‑oriented.
• Able to prioritize tasks and work independently.

Benefits

• Competitive salary.
• Medical insurance package with extended coverage to dependents.
• Attractive annual leave entitlement including birthday and work anniversary leave.
• Flexibility: flexi‑work hours and hybrid or remote set‑up.
• Hybrid working arrangement.
• Digital tools and AI‑driven workflows for work efficiency.

Crypto.com is an equal opportunities employer and we are committed to creating an environment where opportunities are presented to everyone in a fair and transparent way. Crypto.com values diversity and inclusion, seeking candidates with a variety of backgrounds, perspectives, and skills that complement and strengthen our team.

Personal data provided by applicants will be used for recruitment purposes only.

Please note that only shortlisted candidates will be contacted.