Corporate Board Secretarial Specialist

CSC Holdings Limited; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Job summary

CSC Holdings Limited in Hong Kong is seeking an experienced Corporate Secretarial professional to join our team and deliver professional company secretarial services across regulatory filings, governance documentation, and compliance processes.

You will prepare annual returns, maintain statutory records, monitor deadlines, review board resolutions, advise on local law, support onboarding and KYC governance, and coordinate with APAC offices and global stakeholders to meet client expectations.

Qualifications

• Minimum of 3 years Corporate Secretarial experience.
• Degree or diploma in business admin / corporate governance.
• HKCGI/CGI membership an advantage.
• Excellent written and spoken English and Chinese.

Responsibilities

• Prepare and file annual returns, business registrations, and statutory forms with regulatory bodies.
• Maintain statutory books and records (members, directors, charges, secretaries).
• Monitor compliance deadlines and ensure timely completion of obligations.
• Prepare and review board resolutions, minutes, written resolutions and governance documents.
• Provide guidance on local company law, regulatory requirements and governance matters.
• Support team in resolving complex queries and applying internal policies.
• Conduct detailed reviews of KYC, due diligence and onboarding docs.
• Coordinate onboarding with Compliance, Risk, Sales and operations.
• Ensure onboarding complies with internal policies and regulatory requirements.
• Identify onboarding risks and gaps; track onboarding progress.

Skills

English

Mandarin

Cantonese

Attention to detail

Communication skills

Education

Degree or diploma in business administration/corporate governance

Tools

SPV / fund portfolio experience

Job description

Intro

You will be a member in our team responsible to provide professional company secretarial services with core areas of responsibility.

Some of the things you’ll be doing:

Corporate Secretarial

• Prepare and file annual returns, business registrations, and statutory forms with the Companies Registry and other regulatory bodies
• Maintain statutory books and records, including registers of members, directors, charges, and secretaries
• Monitor compliance deadlines and ensure timely completion of compliance obligations.
• Prepare and review board resolutions, minutes, written resolutions and other corporate governance documentation.
• Act as the jurisdictional subject matter expert by providing technical guidance on local company law, regulatory requirements, and corporate governance matters.
• Support the team in resolving complex technical queries and ensuring consistent application of internal policies and procedures.

Client Onboarding & KYC Governance

• Conduct detailed reviews of KYC, due diligence, and client onboarding documentation.
• Coordinate onboarding activities with Compliance, Risk, Sales, and operational teams.
• Ensure onboarding processes comply with internal policies and regulatory requirements.
• Identify and elevate onboarding risks, documentation gaps, and compliance concerns.
• Track onboarding progress and ensure timely completion of all onboarding requirements.

Coordination with Local Offices & Global Stakeholders

• Act as the primary liaison between APAC teams, local offices, and Global Subsidiary Coordinators.
• Coordinate information gathering for governance, compliance, entity management, and corporate actions.
• Drive follow-up actions and ensure prompt resolution of outstanding requests.
• Support cross-border communication and coordination for multinational client structures.
• Facilitate collaboration between regional and global stakeholders to meet client expectations.

What technical skills, experience, and qualifications do you need?

• Degree or diploma holder in business administration/corporate governance or a related discipline
• Minimum of 3 years related Corporate Secretarial experience in a professional firm or law firm
• Experience in handling SPV / fund portfolio is preferred
• HKCGI/CGI membership will be an advantage
• Excellent written and spoken in English and Chinese (i.e. Mandarin and Cantonese)
• Meticulous, pro-active, attentive to details, self-motivated, keen to learn
• Able to adapt in new challenges and with good communication skills

CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®

Visit our careers site to learn more about CSC and our commitment to our clients, communities, and each other.

CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.

CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers.

We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. We encourage candidates to work closely with our talent acquisition partners to convey their specific needs. Our commitment to accessibility reflects our broader dedication to diversity and belonging,

Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.