Company Secretarial & Admin Manager, Asia

WPIC Marketing + Technologies; Hong Kong; Sur place; HKD 336 000 - 480 000; Plein temps

Avantages offerts par ce poste

Regional exposure

Multinational environment

Résumé du poste

WPIC Marketing + Technologies seeks an organized admin professional to support corporate administration, HR, and regional operations in Hong Kong and across APAC. You will coordinate secretarial activities, maintain records, and liaise with vendors and authorities to ensure timely compliance.

You will handle employee lifecycle tasks, payroll coordination with Finance, and cross-border admin activities, contributing to a growing multinational business with regional responsibilities.

Qualifications

• 3–5 years of corporate administration, secretarial support, HR admin, or related function.
• Diploma or degree in Business Administration, Human Resources, Corporate Governance, or equivalent.

Responsabilités

• Coordinate corporate secretarial activities, filings, and compliance across Asian entities.
• Manage employee administration through the employment lifecycle and with external vendors.
• Oversee Hong Kong office operations, facilities, suppliers, and vendor coordination.
• Support regional administrative processes across Hong Kong, Japan, Korea, Singapore, and Malaysia.
• Maintain records, calendars, and documentation to ensure accuracy and accessibility.

Connaissances

Organizational skills

Attention to detail

Problem solving

English, Cantonese, Mandarin

Communication

Cross-border coordination

Formation

Business Admin / HR / Governance degree

Outils

Microsoft 365

Excel

Outlook

Teams

SharePoint

HRIS

Payroll platforms

EDMS (electronic doc mgmt)

Description du poste

You're a highly organized and resourceful administrative professional who enjoys bringing structure, accuracy, and efficiency to complex business operations. You have experience in corporate administration, statutory compliance coordination, and general business support, with a strong understanding of the importance of maintaining accurate records, meeting deadlines, and ensuring administrative obligations are fulfilled.

You're comfortable managing multiple priorities, working with external professional service providers, and coordinating activities across different departments and jurisdictions. You take ownership of your responsibilities, communicate effectively with colleagues and stakeholders, and proactively identify issues before they become problems.

You enjoy the variety of working across corporate administration, human resources, recruitment, and office operations. You're excited by the opportunity to contribute to a growing international business while supporting teams across multiple Asian markets.

Highlights of What You'll Do

Reporting to the President and to the CEO, you will support the effective administration of WPIC's operations across Hong Kong, Japan, South Korea, Singapore, and Malaysia. Your responsibilities will include:

Corporate Secretarial & Compliance Administration:

• Coordinate corporate secretarial activities, statutory filings, annual returns, business registration renewals, and recurring compliance requirements across assigned Asian entities.
• Maintain accurate corporate records, statutory registers, resolutions, and related documentation.
• Liaise with external corporate secretarial firms, legal advisers, accountants, and relevant authorities to coordinate corporate administration and compliance activities.
• Support corporate governance initiatives, entity maintenance, and statutory compliance processes, ensuring deadlines are monitored and potential issues are escalated appropriately.

Human Resources Administration & Recruitment:

• Coordinate employee administration throughout the employment lifecycle, including recruitment, onboarding, employment changes, benefits administration, and offboarding.
• Support recruitment activities, including job postings, candidate screening, interview coordination, and communication with applicants and external recruitment partners.
• Coordinate payroll administration, employee records, statutory employment contributions, and related documentation in collaboration with Finance and external service providers.
• Facilitate the preparation, local legal review, execution, and maintenance of employment agreements using established company templates and procedures.
• Support the administration of employee leave, HR policies, and other routine employment-related processes.

Hong Kong Office Administration:

• Coordinate day-to-day office administration, including facilities, supplies, equipment, maintenance, and general workplace requirements.
• Liaise with building management, landlords, vendors, and office service providers to support efficient office operations.
• Manage office access arrangements and coordinate workplace preparation, equipment, and orientation for new employees.
• Support office purchasing, vendor documentation, invoice coordination, and internal office activities.

Regional Administrative Processes & Coordination:

• Serve as a central administrative point of contact for WPIC's operations across Hong Kong, Japan, South Korea, Singapore, and Malaysia.
• Collaborate with regional management, Global Human Resources, Finance, and external service providers to coordinate administrative requirements.
• Maintain administrative calendars, records, reporting tools, and document management systems, ensuring information is accurate and accessible.
• Track administrative deliverables, monitor deadlines, and provide updates on outstanding activities and matters requiring attention.
• Support regional audits, compliance reviews, process improvements, and the implementation of global administrative initiatives.

What You'll Bring Along

Must-Haves:

• 3-5 years of experience in corporate administration, corporate secretarial support, HR administration, or a related function, preferably within a multinational organization.
• A diploma or degree in Business Administration, Human Resources, Corporate Governance, or a related field, or an equivalent combination of education and experience.
• Working knowledge of Hong Kong corporate compliance requirements, employment administration, and payroll processes.
• Experience coordinating administrative activities, managing recurring deadlines, and working with internal stakeholders and external service providers.
• Experience supporting recruitment processes, including candidate screening, interview coordination, and employment documentation.
• Strong organizational skills, excellent attention to detail, and the ability to independently manage multiple priorities.
• A proactive, hands‑on approach with strong problem‑solving skills and sound judgment.
• Proficiency in Microsoft 365, including Excel, Outlook, Teams, and SharePoint.
• Experience with HR information systems, payroll platforms, and electronic document management systems.
• Strong written and verbal communication skills in English, Cantonese and Mandarin.
• Excellent interpersonal skills and the ability to collaborate effectively with colleagues across different countries, cultures, and business functions.
• Demonstrated discretion and professionalism when handling confidential employee and corporate information.

Nice-to-Haves:

• Experience supporting corporate or HR administration across multiple Asian jurisdictions.
• Familiarity with employment administration, payroll, or corporate compliance requirements in Japan, South Korea, Singapore, or Malaysia.
• Experience coordinating with corporate secretarial firms, legal advisers, payroll providers, or other professional service providers.
• Additional proficiency in Japanese and/or Korean.

What We'll Give You

Salary & Benefits:

• HK$336,000-$480,000, commensurate with experience and qualifications.
• Opportunities to develop regional corporate administration and governance experience within a growing multinational organization.
• Exposure to cross-border operations, statutory compliance processes, and international HR administration.

We are always looking for top talent. If your skills and professional experiences vary slightly from those listed in this job posting, the scope of work and salary may be amended to reflect your personal qualifications.

Where You'll Work

This is an on-site position based in WPIC's Hong Kong office.

You'll collaborate regularly with colleagues, management teams, and external service providers across Hong Kong, Japan, South Korea, Singapore, and Malaysia, as well as our global teams.

Occasional regional travel or flexibility in working hours may be required to support business needs.

Why Join WPIC?

WPIC Marketing + Technologies is one of the world’s leading APAC market expansion firms, helping global brands grow across China, Japan, South Korea, and Southeast Asia. This year, WPIC was recognized as one of Canada's Best Managed Companies by Deloitte, reflecting our commitment to strong leadership, innovation, operational excellence, and sustained growth.

This is an excellent opportunity for an experienced administrative professional who enjoys variety, takes ownership of their responsibilities, and wants to broaden their experience in international corporate administration. Beyond managing day-to-day activities, you'll help strengthen processes, improve coordination, and contribute to the effective operation of WPIC's regional businesses. You'll be part of a collaborative, internationally connected organization where your contributions will help ensure our regional entities remain organized, compliant, and well-supported.

Who We Are

WPIC Marketing + Technologies drives revenue for global brands in China, Japan, Korea, and SEA through data, analytics, e-commerce solutions, warehousing and logistics, and essential support services. With more than 300 employees in offices across 11 cities, WPIC is the world’s leading APAC e-commerce and technology consultancy. Our team provides end-to-end market entry and growth solutions for global brands looking to succeed in APAC. With nearly 20 years of on-the-ground experience, WPIC has successfully deployed over 650 organizations in the APAC region.

WPIC values the diversity of the people we hire and serve. We strive to foster a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person's unique talents and strengths.

Accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

A human being reviews all applications and decides who moves forward. We use AI in our video interviews to summarize notes and transcripts. Trained staff review recordings before any hiring decision is made.