Company Secretarial Manager

Dorsett Hospitality International Services Limited; Hong Kong Island; On-site; HKD 600,000 - 900,000; Full time

Job summary

Dorsett Hospitality International Services Limited seeks a Company Secretarial Associate/Manager to support governance, statutory compliance, and secretarial functions for the corporate office across jurisdictions. The role ensures compliance with local and international laws, and supports the Board and senior management while coordinating with regulators, legal advisers, and auditors.

The candidate will manage records, draft board documents, handle filings, and advise on governance best

Qualifications

• Minimum 5–8 years of corporate secretarial experience.
• Experience with multinational or hospitality groups preferred.
• Strong knowledge of corporate governance frameworks, company laws, and regulatory compliance.
• Fluent in English, Cantonese and Mandarin.
• Membership with ICSA / CGI or equivalent preferred.

Responsibilities

• Support all corporate secretarial functions for the company and subsidiaries across multiple jurisdictions.
• Prepare and maintain corporate records, minutes of Board and Committee meetings, resolutions, and statutory registers.
• Draft and review board resolutions, directors’ reports, and shareholder agreements.
• Manage annual corporate filings, entity renewals, and cross-border compliance for group entities.
• Ensure full compliance with statutory and regulatory requirements, including timely filings with registries and authorities.
• Advise Senior Management on governance and regulatory updates.
• Prepare for Board Meetings, AGMs, and shareholder communications.
• Coordinate with internal stakeholders to ensure governance and risk management consistency.
• Liaise with external lawyers, auditors, and regulators on governance matters.
• Travel may be required for special projects.

Skills

Corporate governance

Board administration

Regulatory compliance

Stakeholder management

Analytical skills

Communication skills

Multitasking

Education

Bachelor's degree

Master’s degree preferred

Job description

The Company Secretarial Associate/Manager shall support all corporate governance, statutory compliance, and secretarial functions of the corporate office of Dorsett Hospitality International. The role involves ensuring compliance with local and international corporate laws, supporting the Board of Directors and senior management, managing group subsidiaries’ statutory obligations, and coordinating with external regulators, legal advisers, and auditors. This position is critical to maintain transparent governance practices across multiple jurisdictions in which the Group operates.

Principal Accountabilities

• Support all corporate secretarial functions for the company and its subsidiaries across multiple jurisdictions.
• Prepare and maintain corporate records, minutes of Board and Committee meetings, resolutions, and statutory registers.
• Draft and review corporate documents such as board resolutions, directors’ reports, and shareholder agreements.
• Manage annual corporate filings, entity renewals, and cross-border compliance for various group entities.
• Ensure full compliance with statutory and regulatory requirements, including timely filings with company registries and regulatory authorities.
• Advise Senior Management on corporate governance matters, best practices, and regulatory updates.
• Support the organization in preparing for Board Meetings, Annual General Meetings (AGMs), and shareholder communications.
• Coordinate with internal stakeholders (e.g., Finance, Legal, Treasury, and Operations teams etc.) to ensure consistency in governance, group structures and risk management.
• Liaise with external stakeholders (e.g., lawyers, auditors, vendors, and regulatory bodies etc.) on corporate governance and compliance matters.
• Travel may be required for special projects, depending on strategic priorities and operational needs.

We will consider the role for Manager or Associate level, depending on the final candidate’s experience and capabilities.

PERSON REQUIREMENT:

• Bachelor’s Degree (Master’s preferred)

Field of Study

• Law
• Corporate Governance
• Business Administration
• Accounting or Finance related disciplines

Area of Experience

• Minimum 5-8 years of relevant experience in corporate secretarial practice.
• Prior experience with multinational or hospitality groups preferred.
• Proven track record in handling cross-border entity management in complex group structures.

Other Professional Qualifications / Technical Skills / Knowledge Required

• Membership with a recognized professional body such as ICSA / CGI (Chartered Governance Institute) or equivalent preferred.
• Strong knowledge of corporate governance frameworks, company laws, and regulatory compliance (local and international).
• Excellent organizational, analytical, and communication skills.
• Ability to manage multiple priorities under tight deadlines.
• High level of integrity, confidentiality, and attention to detail.
• Experience in stakeholder management and board administration.
• Fluent in English, Cantonese and Mandarin

Central, Central and Western District, HK

Dorsett Hospitality International is one of the fastest-growing hotel groups in Asia. With 54 properties in 21 major cities across Mainland China, Hong Kong, Australia, the United Kingdom, Malaysia, Singapore, Japan and Continental Europe, we offer a diverse international footprint alongside our strategic partners Palasino Group and AGORA Hospitality Group. Our four core brands – Dorsett Hotels, Dao by Dorsett, d.Collection and Silka Hotels – aim to provide exceptional guest experiences while making positive impacts in our local communities.