Associate/AVP, Corporate Services Team (Admin Affairs), Executive Office

BOC International Holdings Ltd; Hong Kong; On-site; HKD 420,000 - 520,000; Full time

Job summary

BOC International Holdings Limited (BOCI) is seeking an experienced administrator to manage multiple budgets, oversee vehicle arrangements, and handle contract documentation for overseas offices. The role requires strong MS Office skills and fluency in English and Chinese.

The position focuses on budget forecasting, policy updates, risk monitoring, and providing comprehensive admin support across offices, with a proactive, organized approach expected.

Qualifications

• Bachelor's degree holder with at least 6 years of working experience in administration.
• Candidate with over 2 years of working experience in Hong Kong or overseas is considered as an advantage.
• Good team player with strong sense of responsibility.
• Well-versed in MS Word, Excel and PPT.
• Proactive, pleasant, motivated and well-organized.
• Excellent command in spoken and written English and Chinese (Cantonese and Mandarin).

Responsibilities

• Prepare, execute, forecast, and manage the company's various admin budgets: rental budgets, fixed asset budgets, profit and loss budgets etc.
• Be responsible for vehicle management, such as arranging maintenance and management of drivers etc.
• Be Responsible for team documentation and contract management, hotel agreement management etc.
• Maintain E-form platform (admin e-form, name card system, etc.) and participate in system testing, UAT test, and system improvement.
• Handle vendor administrative expenses reimbursement, providing comprehensive administrative support for overseas offices.
• Review and update administrative policies and procedures.
• Be responsible for department key risk, indicators review and related risk control, etc.
• Prepare reports, e.g., work summaries etc. for management review.
• Handle assigned tasks by supervisors from time to time.

Skills

Budget management

MS Word/Excel/PPT

Team player

English & Chinese proficiency

Proactive / well-organized

Education

Bachelor's degree

6+ years administration experience

Tools

MS Word

Excel

PowerPoint

Job description

Key Accountabilities

• Prepare, execute, forecast, and manage the company's various admin budgets: rental budgets, fixed asset budgets, profit and loss budgets etc;
• Be responsible for vehicle management, such as arranging maintenance and management of drivers etc.;
• Be Responsible for team documentation and contract management, hotel agreement management etc.;
• Maintain E-form platform (admin e-form, name card system, etc.) and participate in system testing, UAT test, and system improvement;
• Handle vendor administrative expenses reimbursement, providing comprehensive administrative support for overseas offices;
• Review and update administrative policies and procedures;
• Be responsible for department key risk, indicators review and related risk control, etc.;
• Prepare reports, e.g., work summaries etc. for management review;
• Handle assigned tasks by supervisors from time to time.

Skills & Experience

• Bachelor's degree holder with at least 6 years of working experience in administration;
• Candidate with over 2 years of working experience in Hong Kong or overseas is considered as an advantage;
• Good team player with strong sense of responsibility;
• Well-versed in MS Word, Excel and PPT;
• Proactive, pleasant, motivated and well-organized;
• Excellent command in spoken and written English and Chinese (Cantonese and Mandarin).

Other Information

• The personal data provided will be used for consideration of recruitment only. All personal data of unsuccessful candidate will be destroyed within 24 months;
• Candidates with Enhanced Competency Framework (ECF): please state on the CV.

About BOCI

As a leading investment bank in China and Hong Kong region, the investment banking arm of Bank of China, BOC International Holdings Limited (BOCI), is now seeking highly motivated, creative and success-oriented professional who would like to pursue the career in our group.