Assistant - Physical Education

English Schools Foundation; Hong Kong; On-site; HKD 320,000 - 520,000; Full time

Job summary

The English Schools Foundation (ESF) invites applications for an Activities Co-ordinator / Head of PE & Sports. The role oversees off-site sports fixtures, co-ordinates transport and venues, and ensures PE facilities and equipment are ready for lessons.

The successful candidate will manage inventories, assist with school policies, and provide administrative support across the PE Department, including newsletters and event registrations.

Qualifications

• Experience working with and supervising children and/or providing sporting activities.
• Strong communication and interpersonal skills for collaboration with families and staff.
• Ability to organise activities and manage multiple events and venues.

Responsibilities

• Manage all logistics of off-site sports fixtures and extra-curricular sports programmes, including communications with parents and students, transport, and venue booking.
• Ensure PE facilities and equipment are prepared for lessons and assist PE staff in classes.
• Maintain an accurate inventory asset record for the PE Department and ensure equipment meets safety standards.
• Assist the PE Department in adhering to School policies (Finance, HR, Procurement).
• Provide administrative support including student tracking, attendance, timetables, and group registries.
• Publish sports activities results and updates in newsletters, Year Book and website.
• Administer registrations for leagues and events and attend meetings as required.
• Organise inter-house sports programmes and related logistics with equipment.
• Lead/accompany students to participate in inter-school leagues, including weekend events.
• Supervise at venues/events as needed.
• Coordinate with overseas partners and travel logistics for sports trips.

Skills

English fluency

Cantonese/Mandarin

MS Word

MS Excel

Education

Higher Diploma or Degree in PE or Recreational Management

Tools

MS Word

MS Excel

Job description

Responsibilities

• Manage all logistics of off-site sports fixtures and extra-curricular sports programmes (Email/VLE communication with parents and students, transport arrangements, venue booking)
• Ensure PE facilities and equipment are organised and ready for lessons, and assist PE staff in lessons
• Maintain an accurate inventory asset record for PE Department and ensure equipment is well maintained to meet the Health & Safety requirements
• Assist PE Department in adhering to the School policies (Finance, HR, Procurement, etc.)
• Provide administrative support to PE Department, including student tracking, absent list, time table revision, teaching group registry, etc
• Publish the sports activities results and updates in the school newsletter, Year Book and website
• Administer the registration for leagues, HKSSF, ISSFHK and attend meetings as required
• Organise the inter-house sports programmes (including Athletics Day, Cross Country & Swimming Gala) and related logistics with equipment
• Lead/accompany students to participate in inter-school leagues as when required (sometimes on weekends)
• Supervision duties at sports venues/events as and when required.
• Co-ordinate with overseas international school partners and activities administrator in organising students’ sports trips
• Perform any other duties as and when assigned by Line Manager

Typical reporting relationship

Activities Co-ordinator / Head of PE & Sports

Minimum typical education

• Higher Diploma or Degree in PE or Recreational Management.
• Coaching qualifications in areas of sports and physical activity preferred.

Minimum typical experience

Experience of working with and supervising children and/or providing sporting activities to children.

Abilities

• Fluency in oral, written English, Cantonese/Mandarin preferred
• Proficiency in MS Word, Excel and Other Microsoft Applications
• Good communication and interpersonal skills, good collaboration with internal and external parties
• Strong organisational skills and ability to group, compile and organise information for smooth running of various activities
• High level of teamwork and initiative, a positive and engaging personality

General understanding

of the operations for Recreational activities in secondary school

Core Soft / Transferable Competencies required

• Excellent communication skills (with parents, students and staff)
• Strong organization skills and result oriented.
• Customer Service
• Book-keeping and basic accounting knowledge
• Development / Training to support role competencies: To be negotiated as part of the performance management process

Notes

This is a term-time employment where staff will take leave without pay during school summer holidays as publicised in the annual ESF school calendar.

Eligibility

Applicants must be permanent Hong Kong residents or possess a valid visa to work in Hong Kong.

Contact

For enquiries, please contact Elite Chung @ [e-mail] for Support Staff and Educational Assistant roles or Zin Mogg @ [e-mail] for Teaching roles

ESF is an Equal Opportunities Employer

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities.

ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment.

We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references. In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds. There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.

www.esf.edu.hk

About the Team

South Island School is a dynamic, innovative and forward-looking school located in a green setting on the south side of Hong Kong Island. It caters for 1,440 students from around 40 different nations. The school prides itself on a strong values-based philosophy, an international outlook, a personalised curriculum and very high academic standards. There is a focus on the development of students’ personal qualities, fostering a skill set which is creative and contemporary and which develops community responsibility under the banner 'Making a Difference'. The school is inclusive and makes excellent provision for students with a range of individual needs. The school is authorised by the IBO to offer the MYP (Years 1-3), the IBDP, and the IBCP.

https://sis.esf.edu.hk

Our vision is for every student to be the best that they can be. Our mission is to inspire creativity and nurture global citizens and leaders of the future. We do this by creating joyful learning environments, led by a community of exceptional teachers who bring out the best in every child through a personalised approach to learning and by inspiring curious minds.

Privacy Policy

https://www.esf.edu.hk/privacy/ (Personal Data Handling & Data Privacy Policy included in this page: https://www.esf.edu.hk/wp-content/uploads/2025/02/ESF-Personal-Data-Handling-Data-Privacy-Policy.pdf)

Disclaimer

https://www.esf.edu.hk/disclaimer/

Diversity, Equity and Inclusion (DEI) Statement

https://www.esf.edu.hk/dei_statement/