Assistant Manager, Community Engagement

Ladies' Recreation Club; Hong Kong; On-site; HKD 420,000 - 600,000; Part time

Job summary

Ladies' Recreation Club seeks an experienced coordinator to manage day-to-day operations, grants administration, fundraising and community engagement programs. You will be the main operational contact among the Board, committees, partners, donors, volunteers and Club departments to turn priorities into completed work with clear records and timely follow-up.

Responsibilities include administering the grant cycle, coordinating due diligence and impact reviews, planning campaigns, and maintaining

Qualifications

• Bachelor's degree in a field such as community development, communications or public relations.
• Proven experience in project and event coordination.
• Excellent written and verbal communication skills; ability to build relationships with stakeholders.
• Strong spreadsheet, data and digital-platform skills.
• Ability to work independently and manage competing deadlines.

Responsibilities

• Coordinate grants and charity partnerships, including due diligence, reporting schedules and grant register maintenance.
• Plan and deliver fundraising campaigns and community programmes with volunteers and partners.
• Support board and committee administration: meetings, agendas, minutes and logs.
• Maintain accurate records of grants, donors, partners and programme outcomes; produce management reports and dashboards.
• Coordinate finance administration with club departments and suppliers; support budget tracking and documentation.

Skills

Project coordination

Communication

Data & digital platforms

NGO/community engagement

Education

Bachelor's degree in community development / communications / public relations

Job description

This position coordinates and delivers the Foundation’s day-to-day operations, grant administration, fundraising and community engagement programmes. Act as the main operational contact between the Board, committees, charity partners, donors, volunteers and Club departments, turning agreed priorities into completed work with clear records and timely follow-up.

Responsibilities:

Grants and charity partnerships

• Administer the grant cycle from enquiries and applications through review, award documentation, monitoring and completion. Prepare dossiers, agreements and reporting schedules for authorised review and approval.
• Coordinate due diligence, charity visits and impact reviews. Track grantee reports, evidence and outstanding requirements; maintain an accurate grant register and elevate delays or concerns.
• Maintain constructive relationships with NGOs and community partners. Assess proposals for referral to decision-makers and coordinate meetings, visits and stakeholder communications.

Fundraising and programme delivery

• Plan and deliver agreed fundraising campaigns, community programmes and events, coordinating schedules, logistics, invitations, registrations, volunteers, suppliers and participant communications.
• Work with donors, sponsors, charity partners, committees and Club departments on agreed activities. Track progress, costs and outcomes, and flag capacity, delivery or budget risks early.

Board and committee administration

• Arrange meetings around agreed availability; prepare agendas and papers, draft minutes for review, and maintain decision and action logs. Follow up with responsible owners and distinguish approved decisions from proposals.
• Maintain the operational calendar, reporting deadlines and organised correspondence so the Board and committees can make timely, informed decisions.

Records, data and digital platforms

• Maintain accurate, appropriately protected records of grants, NGOs, donors, agreements, funding history and programme outcomes in approved Foundation and Club systems.
• Use spreadsheets and data analysis to produce grant summaries, management reports, impact updates and practical operational dashboards.
• Set up and administer approved fundraising platforms and campaign content, including Smart Gala where retained. Coordinate relevant website updates, WhatsApp communities and event communications under agreed access and communication controls.
• Coordinate IT support and external suppliers for technical issues or specialist work. Identify requirements, test agreed changes and maintain usable instructions; specialist development or support is subject to an agreed service arrangement.

Finance administration and Club coordination

• Work with Accounts on funding reconciliations, donation and grant records, invoices, supporting evidence and audit information. Prepare transactions and documentation for review; do not approve own expenditure or assume payment/signatory authority.
• Coordinate with Marketing Communications, Sports & Recreation, Banqueting, Accounts, Membership and Reception as required. Agree priorities and capacity for additional projects rather than accepting an unlimited ad hoc workload.

Requirements:

• Proven experience in project and event coordination
• Bachelor's degree in a relevant field such as community development, communications, or public relations
• Accurate grant and administrative follow-through
• Excellent written and verbal communication skillsDemonstrated ability to build and maintain positive relationships with community leaders and stakeholders
• Sound spreadsheet, data and digital-platform skills
• Able to work independently, organise competing deadlines and escape matters requiring a decision
• NGO or community engagement experience is advantageous

All information provided by job applicants will be used for recruitment purpose only.