APAC Events Coordinator — Hybrid Live & Virtual

Dow Jones & Co; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Dow Jones is seeking an Events Coordinator in Hong Kong to support planning and delivery of live, virtual and hybrid events across the APAC portfolio. You will partner with Event Producers and cross-functional teams to ensure high-quality attendee experiences, on-time deliverables and accurate data in event systems.

The role requires strong project management, exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 0-2 years of experience in event planning, event production, experiential marketing, hospitality or a related field.
• Experience supporting the planning and delivery of live events, conferences, meetings or customer experiences.
• Strong project management and organisational skills, with the ability to manage multiple priorities and deadlines.
• An understanding of the event planning lifecycle and a desire to develop broader end-to-end event production experience.
• Excellent written and verbal communication skills, with the confidence to work with a range of internal and external stakeholders.
• The ability to remain calm under pressure and adapt effectively to changing priorities.
• Strong interpersonal skills and the ability to build effective relationships with colleagues, suppliers and partners.
• The ability to work collaboratively across a matrixed organisation and with teams across Marketing, Sales, Editorial, Programming, Sponsorship and other business functions.
• Good working knowledge of Microsoft Office and Google Workspace. Experience with event management or project management platforms is advantageous.
• Flexibility to travel within APAC and work onsite at events as required.
• A collaborative approach and enthusiasm for working as part of a high-performing global events team.
• Proficiency in Chinese (Cantonese or Mandarin) is preferred.

Responsibilities

• Support planning and delivery of live, virtual and hybrid events across the Dow Jones APAC events portfolio.
• Create and maintain event project plans, schedules, timelines and key deliverables in partnership with Event Producers.
• Support venue research, site visits, supplier coordination and event platform research and demonstrations.
• Coordinate event logistics including registration, attendee communications, speaker requirements, travel, materials and onsite arrangements.
• Support event production and experience requirements, including room sets, branding, signage, attendee journeys and other event design elements.
• Secure and maintain event collateral including speaker biographies, photographs, presentations and other required materials.
• Support event marketing and communications activity, ensuring event information and attendee communications are accurate and delivered according to agreed timelines.
• Maintain accurate attendee and event information within event management systems and other relevant platforms.
• Assist with event budgets, purchase orders, invoices, supplier documentation and financial reconciliation.
• Provide onsite event support including venue set-up, registration, attendee engagement, speaker support and event operations.
• Contribute to post-event reporting, capturing attendee feedback, operational learnings and insights to help improve future events.
• Conduct industry, audience and competitor research to support event planning and development.
• Oversee event inventory and ensure equipment, materials and assets are appropriately tracked and managed.
• Build strong working relationships with colleagues and stakeholders across Dow Jones and the wider APAC region.
• Support additional events, projects and initiatives across the Events portfolio as required.

Skills

Project management

Organisational skills

Communication

Stakeholder management

Multitasking

Team collaboration

Chinese language (Cantonese/Mandarin)

Tools

Microsoft Office

Google Workspace

Event management platforms

Job description

Dow Jones is seeking an Events Coordinator in Hong Kong to support planning and delivery of live, virtual and hybrid events across the APAC portfolio. You will partner with Event Producers and cross-functional teams to ensure high-quality attendee experiences, on-time deliverables and accurate data in event systems.

The role requires strong project management, exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.