AI Assistant Project Manager/ Business Analyst (Bank, AI Solutions & Projects)

JustOneGalaxy Recruitment Limited; Hong Kong; On-site; HKD 420,000 - 640,000; Full time

Job summary

JustOneGalaxy Recruitment Limited is seeking an AI Assistant Project Manager / Business Analyst for a bank AI project. You will support the Project Manager by coordinating cross-functional teams, reviewing schedules, and gathering requirements to drive end-to-end delivery.

You will map As-Is/To-Be processes, draft UAT scenarios, and produce end-user documentation, while ensuring clear stakeholder communication in English and Chinese (Cantonese/Mandarin).

Qualifications

• Bachelor’s degree in Business, Information Systems, Computer Science, Data Science, or related discipline.
• 2–5 years of experience as a Business Analyst, Project Officer, or Project Support in Banking/FinTech/Technology.
• Hands-on experience writing UAT test cases, mapping process flows, and drafting user manuals.
• Proficiency in MS Office (Excel, PowerPoint, Word), Visio/Lucidchart, and project tracking software (e.g., JIRA, MS Project).

Responsibilities

• 1) Review project schedules, milestones, and ensure critical-path deliverables stay on track.
• 2) Elicit and clarify requirements from business users and stakeholders, mapping As-Is/To-Be processes.
• 3) Formulate UAT test scenarios, manage data and log defects with IT teams.
• 4) Coordinate with business users and technical teams, translating concepts for non-technical stakeholders.

Skills

UAT test case writing

Process mapping

User manuals drafting

Requirements gathering

Milestone tracking

Presentation skills

English fluency

Chinese (Cantonese/Mandarin)

Education

Bachelor’s degree in Business/IS/CS/Data Science or related

Tools

MS Office

Visio/Lucidchart

JIRA

MS Project

Job description

AI Assistant Project Manager/ Business Analyst (Bank, AI Solutions & Projects)

AI Business Analyst / Project Officer / Assistant Project Manager (Bank, AI Project & Solution)

Position Overview

We are seeking a presentable, detail-oriented, and proactive AI Assistant Project Manager / Business Analyst (Bank, AI Project & Solution). Working directly as the key project support to the AI & Digital Project Manager, you will play an active role in driving project momentum by reviewing timelines, identifying deliverable risks, coordinating cross-functional user meetings, documenting process flows, and facilitating end-to-end requirement gathering through to User Acceptance Testing (UAT).

This role provides exceptional exposure to bank-wide AI and Data transformation projects, offering a structured growth path to groom into end-to-end Project Management.

Key Responsibilities

1. Project Schedule Review & Milestone Management

Partner closely with the Project Manager to review project schedules, evaluate milestone progress, and ensure critical-path deliverables remain on track.

Proactively identify schedule slippages, dependencies, and potential bottlenecks, working with team leads to propose solutions before delays occur.

Help prepare meaningful program status updates and executive summaries for stakeholders, focusing on key delivery risks, milestone achievements, and next steps.

Lead end-to-end meeting coordination, drive agenda alignment, and follow up closely on post-meeting action items across cross-functional teams.

2. Requirements Gathering & Business Analysis

Assist the Project Manager in eliciting, gathering, and clarifying functional and operational requirements from business users and frontline stakeholders.

Bridge communication between business user teams, IT developers, and Data Scientists to ensure user needs are accurately captured and addressed.

Map out clear "As-Is" and "To-Be" process flow diagrams and operational workflow specifications using Visio/Lucidchart.

3. UAT Execution & Documentation

Formulate comprehensive UAT test scenarios, prepare UAT test cases, and manage test data setup.

Support business users during UAT execution, log defects, and track issue resolutions with technical teams.

Draft and maintain end-user documentation, including user manuals, standard operating procedures (SOPs), and training guides.

4. User-Facing & Stakeholder Coordination

Serve as a confident, presentable point of contact for business users and operational teams.

Translate complex project/technical concepts into clear explanations for non-technical stakeholders.

Candidate Requirements

Education: Bachelor’s degree in Business, Information Systems, Computer Science, Data Science, or a related discipline.

Experience: 2–5 years of experience as a Business Analyst, Project Officer, or Project Support, ideally within Banking, Financial Services, Fintech, or Technology Consulting.

Core Skills:

Demonstrated hands-on experience writing UAT test cases, mapping process flow diagrams, and drafting user manuals.

Proven experience assisting PMs in requirement gathering, requirement clarification, and active milestone tracking.

Tools: Proficiency in MS Office (Excel, PowerPoint, Word), Visio/Lucidchart, and project tracking software (e.g., JIRA, MS Project).

Soft Skills & Presentation:

Highly presentable with strong interpersonal, communication, and user-facing skills.

Organized, proactive, process-driven, and comfortable operating under dynamic project timelines.

Languages: Excellent command of written and spoken English and Chinese (Cantonese and Mandarin).

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