Administrative Specialist (Accounting Focus)

Gubelin Hong Kong Limited; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Gubelin Hong Kong Limited is seeking an Administrative Specialist (Accounting Focus) to support daily bookkeeping, AR/AP, and banking operations in our Hong Kong office. The role offers exposure to ERP systems and cross-functional collaboration.

You will contribute to month-end closings, asset registers, audits, and ensure accuracy, confidentiality, and strong internal controls. Prior SME or regional branch experience is a plus, with fluent English and Chinese.

Qualifications

• Diploma or above in Accounting, Finance, Business Administration or related discipline.
• 1–3+ years of practical experience in routine accounting, bookkeeping, or office administration.
• Fluent in written and spoken English and Chinese (Cantonese & Mandarin).

Responsibilities

• Daily bookkeeping and receivables management: general ledger entries, AR/AP, cash and bank transactions, staff expense claims, collections.
• Banking operations and cash flow support: payment runs, bank reconciliations, monitor cash flow, credit card settlements.
• Reporting, fixed assets and audits: month-end reconciliations, fixed assets register, supporting documents for audits.
• Project support and corporate administration: track budgets, vendor payments, license renewals, assist supervisors with ad-hoc tasks.

Skills

English & Chinese

Communication skills

Team player

Education

Diploma or above in Accounting/Finance/Business Admin

Tools

Microsoft Excel

SAP ERP

Job description

Administrative Specialist (Accounting Focus)

• Daily Bookkeeping & Receivables Management: Handle routine general ledger entries (revenue, operating/fixed expenses, AR/AP, cash & bank transactions), process staff expense claims, and actively follow up on outstanding customer payments and collections.
• Banking Operations & Cash Flow Support: Prepare payment runs (e-banking, local transfers, etc), perform regular bank reconciliations, monitor operational cash flow, and manage corporate credit card settlements.
• Reporting, Fixed Assets & Audit: Prepare monthly reconciliations and schedules for month-end closing, assist in maintaining the fixed assets register and records, and coordinate supporting vouchers and documentation for annual audits.
• Project Support & Corporate Administration: Track cross-departmental project budgets and vendor payments (ensuring compliance with internal policies and external scheme/guideline requirements); coordinate business license renewals, and handle ad-hoc assignments from supervisors.

Requirements

• Diploma or above in Accounting, Finance, Business Administration, or a related discipline (LCCI Level 2/3 or related qualifications welcome).
• 1 – 3+ years of practical experience in routine accounting, bookkeeping, or office administration (experience in SMEs or regional branches is an advantage).
• Good command of written and spoken English and Chinese (Cantonese and Mandarin).
• Detail-oriented and meticulous with figures, with a strong sense of responsibility, integrity, and confidentiality.
• Proactive team player with good communication skills to liaise with internal departments, external vendors, and bank/audit contacts.

Highly Preferred / Added Advantages

• Proficiency in Microsoft Excel (hands-on experience with pivot tables, VLOOKUP/XLOOKUP, and/or Power Query for data management, reconciliation, and reporting is a strong plus.)
• Exposure to or knowledge of ERP systems (preferably SAP) to facilitate potential alignment with overseas HQ.
• Tech-savvy mindset, with an openness or interest in utilizing modern AI productivity tools to enhance day-to-day efficiency and data accuracy.

Why Join Us?

• We believe in maintaining a healthy work-life balance and fostering a positive workplace culture.
• Enjoy a harmonious, respectful, and team-oriented working environment.
• Attractive employee benefits and staff welfare programs.
• Opportunities to learn, grow, and contribute to meaningful projects.
• Work alongside supportive colleagues who value collaboration and mutual respect.