Administrative Officer

Santa Fe Relocation; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Job summary

Santa Fe Relocation is seeking an experienced Office Administrator to own the day-to-day workplace experience and ensure a welcoming, safe, and productive environment for staff and visitors.

You will coordinate with landlords, manage vendors, budgets, and office projects, while driving ESG initiatives and employee engagement in a fast-paced setting.

Qualifications

• Tertiary educated with a minimum of 5 years of solid experience in office administration.
• Experience in ISO 9001 and ISO 14001 audits and compliance management preferred.
• Strong vendor, budget, and project management experience.
• Strong service mindset with the ability to create a positive and engaging workplace environment.
• Excellent stakeholder management and communication skills.
• Fluent in English, Cantonese, and Putonghua.
• Creative, proactive, hands-on, and able to thrive in a fast-paced environment.

Responsibilities

• Own the day-to-day workplace experience, ensuring the office remains a welcoming, safe, and productive environment for employees and visitors.
• Act as the key contact for landlords, building management, and service providers.
• Manage vendors, procurement activities, and office administration budget.
• Lead office projects including renovations, workspace enhancements, and office reinstatement.
• Drive employee engagement, workplace culture, ESG initiatives, and company events.
• Review and improve SOPs, policies, administrative processes, and ISO management systems to enhance operational efficiency and compliance.
• Supervise and coach the Office Assistant to ensure high-quality administrative support.
• Support business and management initiatives as assigned.

Skills

Vendor management

Project management

Budget management

Stakeholder management

English

Cantonese

Putonghua

Service mindset

Proactive

Fast-paced

Education

Tertiary education

Job description

The ideal candidate will have natural flexibility in handling day-to-day routines and ad hoc jobs. He/She will provide strong, reliable support to the work assigned to help the company achieve organizational efficiency by nurturing a positive, inclusive work environment.

Responsibilities:

• ·Own the day-to-day workplace experience, ensuring the office remains a welcoming, safe, and productive environment for employees and visitors
• ·Act as the key contact for landlords, building management, and service providers
• ·Manage vendors, procurement activities, and office administration budget
• ·Lead office projects including renovations, workspace enhancements, and office reinstatement
• ·Drive employee engagement, workplace culture, ESG initiatives, and company events
• ·Review and improve SOPs, policies, administrative processes, and ISO management systems to enhance operational efficiency and compliance
• ·Supervise and coach the Office Assistant to ensure high-quality administrative support
• ·Support business and management initiatives as assigned

Requirements:

• ·Tertiary educated with a minimum of 5 years of solid experience in office administration
• ·Experience in ISO 9001 and ISO 14001 audits and compliance management preferred
• ·Strong vendor, budget, and project management experience
• ·Strong service mindset with the ability to create a positive and engaging workplace environment
• ·Excellent stakeholder management and communication skills
• ·Fluent in English, Cantonese, and Putonghua
• ·Creative, proactive, hands-on, and able to thrive in a fast-paced environment