Administrative Assistant (Ref.: AA(FL-CAD)/14/08/26/C)

Hong Chi Association; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Hong Chi Association in Hong Kong is seeking an Administrative Officer/Secretary for the Fanling office to provide secretarial and administrative support to the Superintendent/Administrative Officer.

You will manage document control, collate data, and prepare management reports; the role requires a Diploma in Administration/Management, strong English and Chinese, and proficiency in MS Office; you should be organized, proactive, and able to work both independently and as part of a team.

Qualifications

• Diploma holder or above in Administration / Management.
• 2 years NGO / public institution experience is preferable.
• Good command of written and spoken English and Chinese.
• Organized, attention to details, proactive, team-oriented and able to work independently.
• Proficient in the use of MS Office applications.

Responsibilities

• Provide secretarial and administrative support to Superintendent / Administrative Officer.
• Assist to liaise with internal and external parties to ensure smooth daily operations.
• Responsible for internal documents control and maintain effective document system.
• Collating data and compiling statistics/figures and preparing various management reports.
• To assist in handling the incoming and outgoing enquiries via telephone, facsimiles, e-mail, mail and general correspondence.
• Ad-hoc job assigned by supervisor.

Skills

English proficiency

Chinese proficiency

MS Office

Education

Diploma in Administration/Management

Tools

MS Office Suite

Job description

Hong Chi Association was founded in 1965 and one of the largest non-profit organisations dedicated solely to serving people with intellectual disabilities in Hong Kong. For further information about the Association, please visit its website at www.hongchi.org.hk

Responsibilities

• Provide secretarial and administrative support to Superintendent / Administrative Officer;
• Assist to liaise with internal and external parties to ensure smooth daily operations;
• Responsible for internal documents control and maintain effective document system;
• Collating data and compiling statistics/figures and preparing various management reports;
• To assist in handling the incoming and outgoing enquiries via telephone, facsimiles, e-mail, mail and general correspondence;
• Ad-hoc job assigned by supervisor.
  

Requirements

• Diploma holder or above in Administration / Management;
• 2 year’s NGO / public institution experience is preferable;
• Good command of written and spoken English and Chinese;
• Organized, attention to details, proactive, team-oriented and able to work independently;
• Proficient in the use of MS Office applications;
• Work Location : Fanling
  

• Prospective employees are requested to undergo Sexual Conviction Record Check on voluntary basis** (All data collected will be used for recruitment purposes only.)