Administrative Assistant (Coaching Department - GYM)

Global Sports Jobs Limited; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Global Sports Jobs Limited in Hong Kong is seeking an Administrative Assistant to support the Elite Coaching Department and Elite Training Programmes. The role will coordinate with coaches, athletes, NSAs and external bodies to ensure smooth operations and high performance outcomes.

You will manage logistics for overseas trips, prepare budgets and reports, maintain athlete data, and assist with elite athlete support initiatives. Proficiency in English and Chinese and MS Office tools is required.

Qualifications

• 5 HKCEE passes or 5 HKDSE subjects with at least Level 2, including English, Chinese and Mathematics; or any post-secondary qualification.
• Good command of both spoken and written English and Chinese.
• Proficiency in MS Word, Excel, PowerPoint and Chinese word processing.

Responsibilities

• Provide administrative support to Elite Coaching Department.
• Coordinate with coaches, athletes, NSAs, internal departments and external organisations on Elite Training Programmes and high performance matters.
• Arrange logistics for overseas trips and training programmes.
• Collate information and prepare budget applications, reports and statements of accounts for Elite Training Programmes.
• Maintain high performance data of athletes, including competition results and budgets.

Skills

MS Word

Excel

PowerPoint

Chinese word processing

English and Chinese communication

Education

Post-secondary qualification

Job description

About the Role

The Administrative Assistant reports to the Assistant High Performance Administration Manager and Head Coach. The role provides administrative support to the respective Elite Coaching Department and supports the coordination of the Elite Training Programmes and other high performance matters. The post-holder liaises with coaches, athletes, NSAs, internal departments and outside organisations.

Key Responsibilities

• Provide administrative support to the respective Elite Coaching Department.
• Communicate with coaches, athletes, NSAs, internal departments and outside organisations on the coordination of and support to the Elite Training Programmes and high performance matters.
• Assist with arrangements for logistic support for overseas trips and other training programmes.
• Collate information and prepare budget applications, reports and statements of accounts for the Elite Training Programmes.
• Maintain and upkeep high performance data of athletes, including competition results and budgets of the Elite Coaching Departments.
• Provide administrative support to elite athlete support programmes and other elite training projects and initiatives.
• Perform any other appropriate duties as assigned by the supervisor.

Required Experience & Qualifications

• A minimum of 5 passes in HKCEE, or 5 HKDSE subjects with at least Level 2 or equivalent, including English, Chinese and Mathematics; or any post‑secondary qualification.
• Good command of both spoken and written English and Chinese.
• Proficiency in MS Word, Excel, PowerPoint and Chinese word processing.

Preferred Skills

• Ability to speak Putonghua is a definite advantage.
• Immediate availability is highly preferred.