ADMINISTRATIVE ASSISTANT (COACHING DEPARTMENT)

Hong Kong Sports Institute Ltd; Sha Tin; On-site; HKD 201,000 - 312,000; Full time

Job summary

Hong Kong Sports Institute Ltd is seeking an Administrative Assistant who will report to the Assistant High Performance Administration Manager and Head Coach. The successful candidate will provide administrative support to the Elite Coaching Department and assist in coordinating high performance programmes.

The role requires strong proficiency in MS Word, Excel and PowerPoint, excellent written and spoken English and Chinese, and the ability to handle logistics, budgets and data upkeep for elite

Qualifications

• Minimum 5 passes in HKCEE or 5 HKDSE subjects with at least Level 2, including English, Chinese and Mathematics.
• Proficiency in English and Chinese; Putonghua is an advantage.
• Proficient in MS-Word, Excel, PowerPoint and Chinese Word Processing.
• Immediate availability preferred.
• Awareness/ knowledge of Child Protection in sport and equal opportunity issues in Hong Kong are an added advantage.

Responsibilities

• Provide administrative support to the respective Elite Coaching Department.
• Communicate with coaches, athletes, NSAs, internal departments and outside organizations on the coordination and supports to the Elite Training Programmes and high performance related matters.
• Assist with the arrangements for logistic support for overseas trips and other training programmes.
• Collate information, prepare budget application and reports, statements of accounts on the Elite Training Programmes.
• Maintain and upkeep high performance data of athletes, including competition results and budgets of the respective Elite Coaching Department.
• Provide administrative support to elite athletes support programmes and other elite training projects / initiatives; and
• Perform any other appropriate duties as assigned by supervisor.

Skills

English-Chinese bilingual

Communication

Education

HKCEE/HKDSE 5 passes or post-secondary qualification

Tools

MS-Word

Excel

PowerPoint

Chinese Word Processing

Job description

THE JOB

Reporting to the Assistant High Performance Administration Manager and Head Coach, the Administrative Assistant will be responsible for the following duties:

• Provide administrative support to the respective Elite Coaching Department;
• Communicate with coaches, athletes, NSAs, internal departments and outside organizations on the coordination and supports to the Elite Training Programmes and high performance related matters;
• Assist with the arrangements for logistic support for overseas trips and other training programmes;
• Collate information, prepare budget application and reports, statements of accounts on the Elite Training Programmes;
• Maintain and upkeep high performance data of athletes, including competition results and budgets of the respective Elite Coaching Department;
• Provide administrative support to elite athletes support programmes and other elite training projects / initiatives; and
• Perform any other appropriate duties as assigned by supervisor.

THE REQUIREMENTS

• Applicants should have: (1) a minimum of 5 passes in HKCEE or 5 HKDSE subjects with at least Level 2 or equivalent, including English, Chinese and Mathematics; or (2) any post secondary qualification;
• Good command of both spoken and written English and Chinese. Ability to speak Putonghua is a definite advantage;
• Proficient in MS-Word, Excel, PowerPoint and Chinese Word Processing;
• Immediate available is highly preferred; and
• Awareness/ knowledge of Child Protection in sport and equal opportunity issues in the context of Hong Kong are an added advantage.

THE HKSI IS AN EQUAL OPPORTUNITIES EMPLOYER