Workspace Experience Lead

1660 Global Media Group Services Ltd; Manchester; On-site; GBP 35,000 - 42,000; Full time

Job summary

1660 Global Media Group Services Ltd is seeking a proactive Workspace & Facilities Oversight professional to manage premises queries, front-of-house, and vendor coordination from our Manchester base. You will ensure smooth daily operations across sites and support on-site events and reception duties.

The role emphasizes clear communication, collaboration with internal teams, and proactive issue resolution, with regular travel to regional sites for training and coverage.

Responsibilities

• Act as the first point of contact for premises and workspace queries across multiple channels.
• Oversee front-of-house operations, meeting room standards, post handling, and contractor coordination for regional sites, including on-site Manchester support.
• Coordinate with internal teams and external suppliers; assist with contractor calls, events, and NDA processes.
• Cover the reception desk, welcome visitors, and manage workspace logistics for internal events from planning to completion.

Skills

Communication skills

Organisation skills

Adaptability

Initiative

Problem solving

Tools

Microsoft Word

Microsoft Excel

Help desk systems

Job description

• Workspace & Facilities Oversight: Act as the first point of contact for all premises and workspace related queries, responding via multiple channels and resolving issues in line with SLAs and KPIs. Oversee front-of-house operations, meeting room standards, post handling, and contractor and vendor coordination to ensure smooth day to day operations across regional sites, including regular on-site support at the Manchester Office & Warehouse.
• Stakeholder, Vendor & Event Coordination: Build strong working relationships with internal teams and external suppliers. Support service delivery by addressing feedback, assisting with contractor / supplier call outs, and helping coordinate logistics for key on-site events. Cover the reception desk and welcome visitors, ensure NDA processes are followed, and help organise workspace logistics for internal events from planning to completion.
• Team Support & Communication: Support the Workspace Operations Manager & Workspace Experience Manager with ad hoc requests and provide operational cover as required, including space planning support (basic measuring and layout checks), coordinating small works/moves, updating floor plan/signage records, and assisting with non-standard workspace requests such as on-site branding (e.g., wall vinyls, wayfinding, event dressing) by briefing suppliers, arranging access and overseeing install/removal. Keep the team updated on key information, changes, and contribute to maintaining clear support documentation and service excellence through timely communication.

Travel Requirement This role is Manchester based and will require regular travel to the Manchester Warehouse, plus monthly travel to London and other regional sites for training and to support the wider Workspace team.,

• Own It: Take ownership of tickets raised from receiving until completion, ensure all documents are clear and up to date.
• Keep it Simple: Use clear, direct communication and reliable processes to keep things running smoothly across our buildings.
• Better Together: Work side by side with a supportive team that values collaboration and community.

What Success Looks Like In your first few months, you'll have:

• Embeded into the team and get to know your colleagues, what the team does and what your colleagues do and how important each role is.
• Demonstrated full understanding the role and become an early trusted point of contact.
• Get to know Global, what we do, how we do it and why we do it.
• Start to create your very own network and relationships.
• (Have fun!) Communication Skills: A natural communicator in both written and face to face communication
• Organisation Skills: Ability to manage multiple requests and deadlines across sites and systems.
• Computer Skills: Experience in Microsoft Packages such as word and excel, experience in help desk systems preferred but not essential
• Adaptability & Initiative: Proactive in identifying issues, spotting improvements, and taking ownership of outcomes.