Workplace Services Project Manager - Quilter

eFinancialCareers; Southampton; On-site; GBP 60,000 - 90,000; Full time

Job summary

Quilter plc in the United Kingdom is seeking a Workplace Project Manager to lead end-to-end delivery within the Security & Property function in Southampton. This permanent role oversees workspace improvements, refurbishments and related projects, ensuring they meet budgets and governance.

You will coordinate internal teams and external consultants, manage risks, produce governance reporting and maintain project tracking tools to support timely, quality outcomes.

Responsibilities

• Lead end-to-end delivery of projects within Security & Property, including refurbishments and facilities changes.
• Develop and manage project plans covering scope, timelines, dependencies and deliverables.
• Ensure project delivery follows governance, approval processes and controls.
• Coordinate resources and prioritise project delivery across competing demands.
• Track performance against agreed plans and proactively manage variances.
• Represent Quilter on projects delivered through external consultants and delivery partners, including major refurbishments, relocations and complex property initiatives.
• Retain overall oversight of delivery, directing consultants and partners to meet scope, budgets and timelines.
• Coordinate internal stakeholders to define business requirements and secure timely decisions and approvals, with governance inputs and reporting.
• Provide assurance on progress, risks and dependencies into governance forums.
• Produce high-quality MI including RAG status, milestones, financials, risks and issues.
• Maintain central project tracking tools and dashboards.
• Contribute to governance forums and leadership reporting.
• Ensure delivery aligns to governance standards, supporting transparency and auditability.
• Manage project budgets (forecasting, tracking, variance analysis).
• Monitor spend vs approvals, escalating risks early.
• Drive cost efficiency and value-for-money outcomes.
• Identify and manage delivery risks and issues.
• Maintain clear logs and track mitigation actions.
• Escalate material risks and issues through governance and support.
• Ensure alignment to relevant frameworks and control requirements.
• Build cross-functional relationships (Property, Ops, IT, Finance, Procurement, suppliers).
• Develop and deliver clear communication plans.
• Provide concise, tailored updates to all audiences.
• Facilitate meetings and decision-making sessions to ensure alignment.
• Drive consistent delivery through tools, templates and best practice.
• Identify and implement efficiency improvements.
• Contribute to governance and standards.

Job description

About the Business

Quilter plc is a leading wealth management business, helping to enable brighter financial futures for every generation.

Quilter oversees £157.4 billion in customer investments (as of August 2026). It has an adviser and customer offering spanning financial advice, investment platforms, multi-asset investment solutions, and discretionary fund management. The business is comprised of two segments: Affluent and High Net Worth.

Affluent encompasses the financial planning business, Quilter Financial Planning, the Quilter Investment Platform and Quilter Investors, the multi-asset investment solutions business.

High Net Worth includes the discretionary fund management business, Quilter Cheviot, together with Quilter Cheviot Financial Planning - offering a highly personalised service to private clients, charities, trustees, and professional partners. Quilter Cheviot has presence throughout the UK, Ireland and Channel Islands.

At Quilter we never stand still. Our foundations are rooted in our extraordinary expertise, which is trusted by hundreds of thousands of customers, but we have great ambitions to stay one step ahead and make an even greater difference to the people and communities we serve, including our colleagues.

Our business is transforming, continually modernising, and becoming even more customer centric. So, if you want to be bold in the pursuit of your ambitions, bring new ideas, and challenge and evolve what we do, it's the perfect time to join us!

About the Role

Level: 3

Department: Security and Property

Location: Southampton, United Kingdom

Contract Type: Permanent

Regulated/Non-Regulated: Non-Regulated

The Workplace Project Manager will be responsible for overseeing and driving all project activity within the Security & Property function, ensuring delivery is safe, effective and aligned with business priorities, agreed budgets, timescales and governance requirements. The role will lead and coordinate delivery across internal teams and external partners, actively managing relationships with appointed consultants and specialist providers and ensuring their work meets business requirements. Working closely with stakeholders, the role will bring direction and consistency to project activity, manage risks and dependencies, and ensure decisions and actions progress through to successful delivery.

Key Responsibilities:

Project Delivery & Management

• Lead end-to-end delivery of projects managed directly within the function, including workspace improvements, facilities management changes, refurbishments, compliance activity and business-led property initiatives
• Develop and manage project plans covering scope, timelines, dependencies and deliverables.
• Ensure project delivery follows agreed governance, approval processes and controls.
• Coordinate resources and prioritise project delivery across competing demands.
• Track performance against agreed plans and proactively manage variances.

External Project Delivery & Oversight

• Represent Quilter on projects delivered through external consultants and delivery partners where specialist expertise or additional capacity is required, including major refurbishments, relocations and complex property initiatives.
• Retain overall oversight of delivery, directing appointed consultants and delivery partners, actively managing those relationships and ensuring projects meet agreed scope, budgets, timescales and business priorities.
• Coordinate internal stakeholders to define business requirements, secure timely decisions and approvals, and provide the governance inputs and reporting needed to support delivery.
• Provide assurance on progress, risks and dependencies into relevant programme and governance forums.

Reporting, MI & Governance

• Produce high-quality MI including RAG status, milestones, financials, risks and issues.
• Maintain central project tracking tools and dashboards.
• Contribute to governance forums and leadership reporting.
• Ensure delivery aligns to governance standards, supporting transparency and auditability.

Budget Management & Financial Control

• Manage project budgets (forecasting, tracking, variance analysis).
• Monitors spend vs approvals, escalating risks early.
• Drive cost efficiency and value-for-money outcomes.

Risk & Issue Management

• Identify and manage delivery risks and issues.
• Maintain clear logs and track mitigation actions.
• Escalate material risks and issues through relevant governance and support.
• Ensure alignment to relevant frameworks and control requirements.

Stakeholder Management & Communication

• Build strong cross-functional relationships (Property, Ops, IT, Finance, Procurement, suppliers).
• Develop and deliver clear communication plans.
• Provide concise, tailored updates to all audiences.
• Facilitate meetings and decision-making sessions to ensure alignment.

Continuous Improvement & Standards

• Drive consistent delivery through tools, templates and best practice.
• Identify and implement efficiency improvements.
• Contribute to g