Workplace Services Project Manager

Quilter plc; Southampton; On-site; GBP 60,000 - 80,000; Full time

Benefits offered by this job

Holiday 26 days

Pension

Private Medical Insurance

Life Assurance 4x

Income Protection 75%

Healthcare Cash Plan (Jersey)

Job summary

Quilter plc in Southampton seeks a Workplace Project Manager to lead end-to-end delivery of security and property initiatives, coordinating internal teams and external partners. You will manage scope, timelines, budgets and governance while maintaining stakeholder communication.

Essential qualifications include PRINCE2/APM/PMP or equivalent, strong project management experience in property or facilities, and robust financial governance skills.

Qualifications

• Project management qualification is essential, such as PRINCE2, APM, PMP or equivalent.
• Strong project management experience within property, facilities, workplace, refurbishment or operational environments.
• Proven ability to manage multiple concurrent projects with competing priorities.
• Sound understanding of financial management, including budgets and forecasting.
• Experience operating within structured governance frameworks, including reporting and MI production.
• Excellent stakeholder management and communication skills, with the ability to influence and engage at all levels.
• Demonstrated ability to identify, assess, and proactively manage risks within a regulated environment.

Responsibilities

• Lead the end-to-end delivery of small to medium-sized projects, including workspace improvements, facilities management changes, refurbishments, compliance activity and business-led property initiatives.
• Act as the internal Quilter contact for larger projects where an external project manager, cost consultant, contractor or specialist supplier is appointed, including major refurbishments, relocations and other property-led initiatives.
• Produce high-quality MI including RAG status, milestones, financials, risks and issues.
• Maintain central project tracking tools and dashboards.
• Contribute to governance forums and leadership reporting.
• Ensure delivery aligns to governance standards, supporting transparency and auditability.

Skills

PRINCE2/APM/PMP

Project management experience

Governance

Stakeholder management

Financial management

Communication

Risk management

Leadership

Job description

About the Business

Quilter plc is a leading wealth management business, helping to enable brighter financial futures for every generation. Quilter oversees £157.4 billion in customer investments (as of August 2026). It has an adviser and customer offering spanning financial advice, investment platforms, multi-asset investment solutions, and discretionary fund management. The business is comprised of two segments: Affluent and High Net Worth. Affluent encompasses the financial planning business, Quilter Financial Planning, the Quilter Investment Platform and Quilter Investors, the multi-asset investment solutions business. High Net Worth includes the discretionary fund management business, Quilter Cheviot, together with Quilter Cheviot Financial Planning – offering a highly personalised service to private clients, charities, trustees, and professional partners.

Quilter Cheviot has presence throughout the UK, Ireland and Channel Islands. At Quilter we never stand still. Our foundations are rooted in our extraordinary expertise, which is trusted by hundreds of thousands of customers, but we have great ambitions to stay one step ahead and make an even greater difference to the people and communities we serve, including our colleagues. Our business is transforming, continually modernising, and becoming even more customer centric. So, if you want to be bold in the pursuit of your ambitions, bring new ideas, and challenge and evolve what we do, it’s the perfect time to join us!

About the Role

Level: 3
Department: Security and Property
Location: Southampton, United Kingdom
Contract Type: Permanent
Regulated/Non-Regulated: Non-Regulated

The Workplace Project Manager will play a key role in the successful delivery of Security & Property projects across Quilter, taking ownership of small to medium-sized projects and ensuring they are delivered safely, effectively and in line with agreed scope, budget, timelines, governance standards and stakeholder expectations. The role will also act as the internal Quilter lead and key point of contact for larger property, refurbishment and relocation projects where external project managers, cost consultants or specialist partners are appointed, ensuring internal requirements are clearly understood, decisions are progressed, risks are managed and outcomes remain aligned to business priorities.

Key Responsibilities

• Project Delivery & Management
  Lead the end-to-end delivery of small to medium-sized projects, including workspace improvements, facilities management changes, refurbishments, compliance activity and business-led property initiatives.
  Develop and manage project plans (scope, timelines, dependencies, deliverables).
  Ensure adherence to governance, approvals and controls.
  Coordinate resources and prioritise across competing demands.
  Track performance against plan, proactively managing variances.
• Programme Support (Larger Initiatives)
  Act as the internal Quilter contact for larger projects where an external project manager, cost consultant, contractor or specialist supplier is appointed, including major refurbishments, relocations and other property-led initiatives.
  Coordinate internal stakeholders, governance inputs, business requirements, approvals and reporting to ensure externally managed projects remain aligned to Quilter priorities and decision-making timelines.
  Provide assurance on progress, risks and dependencies into programme forums and/or via your line manager.
• Reporting, MI & Governance
  Produce high-quality MI including RAG status, milestones, financials, risks and issues.
  Maintain central project tracking tools and dashboards.
  Contribute to governance forums and leadership reporting.
  Ensure delivery aligns to governance standards, supporting transparency and auditability.
• Budget Management & Financial Control
  Manage project budgets (forecasting, tracking, variance analysis).
  Monitors spend vs approvals, escalating risks early.
  Drive cost efficiency and value-for-money outcomes.
• Risk & Issue Management
  Identify, assess and manage delivery risks and issues.
  Maintain and track risk/issue logs with clear mitigations.
  Escalate material risks and support resolution via governance.
  Ensure alignment to risk frameworks and control requirements.
• Stakeholder Management & Communication
  Build strong cross-functional relationships (Property, Ops, IT, Finance, Procurement, suppliers).
  Develop and deliver clear communication plans.
  Provide concise, tailored updates to all audiences.
  Facilitate meetings and decision-making sessions to ensure alignment.
• Continuous Improvement & Standards
  Drive consistent delivery through tools, templates and best practice.
  Identify and implement efficiency improvements.
  Contribute to governance frameworks and reporting standards.
  Promote a culture of accountability, resilience and continuous improvement.

About You

You will be an organised, proactive and confident project professional who can bring structure, pace and clarity to delivery. You will be comfortable managing multiple small to medium-sized projects directly, while also acting as the internal lead and point of contact for larger property or refurbishment projects delivered through external project managers, cost consultants and specialist partners. You will be able to translate business needs into clear project plans, manage dependencies, track budgets and risks, and keep stakeholders informed through concise, accurate reporting. You will have an essential project management qualification, such as PRINCE2, APM, PMP or equivalent, and ideally bring experience from a property, facilities, workplace or refurbishment environment. Just as important will be your ability to build strong relationships, challenge constructively, manage detail without losing sight of the wider objective, and ensure projects are delivered to a high standard in a working environment.

Key Requirements

• Project management qualification is essential, such as PRINCE2, APM, PMP or equivalent.
• Strong project management experience is required, ideally gained within property, facilities management, workplace, refurbishment or operational environments; however, broader project delivery experience will also be considered.
• Proven ability to manage multiple concurrent projects with competing priorities.
• Sound understanding of financial management, including budgets and forecasting.
• Experience operating within structured governance frameworks, including reporting and MI production.
• Excellent stakeholder management and communication skills, with the ability to influence and engage at all levels.
• Demonstrated ability to identify, assess, and proactively manage risks within a regulated environment.

Inclusion & Diversity

We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.

Values

• Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities.
• Always curious: We continuously seek new ideas and knowledge so we’re one step ahead of our clients’ needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures.
• Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation.
• Stronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.

Core Benefits

• Holiday: 182 hours (26 days)
• Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.
• Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.
• Private Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.
• Life Assurance: 4x your salary.
• Income Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.
• Healthcare Cash Plan: Jersey employees only

We create brighter financial futures for every generation. We do this by guiding our customers and their families through the complexity of planning for their financial future, responding to their rapidly evolving needs and giving them peace of mind. And, with all that’s happening in the world today, our role in society has never been more meaningful. Our impressive talents and capabilities set us apart, but our unwavering commitment to our customers is what defines us. We truly believe that we have all the ingredients to the very best in our industry, and we want great people with the care and creativity that we need, to help us get there. We are passionate about building an inclusive culture where everyone’s contribution is valued, and our people can thrive. No matter what your role is or where you sit, your voice will matter. We hope you like what you hear and are interested in learning more about joining us. We believe our workplace needs to work for you, so we offer an environment where you can balance a successful career with your commitments and interests outside of work. Some roles lend themselves to flexible options more than others, so our talent acquisition team are on hand to discuss your needs. We are committed to treating all our job applicants fairly and with respect. Our people come from all kinds of backgrounds and have a wide range of expertise, so we welcome your application regardless of your beliefs, culture, gender identity, ethnicity, sexual orientation and or disability. Please contact the talent acquisition team if you need any reasonable adjustments made to the recruitment process, require information in an alternative format or have any questions around accessibility, we will try our very best to accommodate.