Workplace Experience Coordinator

Kula Technologies Inc.; Greater London; On-site; GBP 42,000 - 64,000; Full time

Job summary

Nothing, founded in London, is building a human-centric workplace for its teams. This full-time, in-office role leads daily operations for Willings House, scales office standards with vendors, manages invoices, and partners with People Team to enhance employee life at Nothing.

You will own the office facilities roadmap, maintain landlord relationships, and ensure a safe, compliant environment across London sites. This is a fast-paced startup setting requiring hands-on leadership.

Qualifications

• Experience running workplace operations in a fast-paced startup.
• Ability to identify and fix friction points in the office.
• Strong attention to detail and excellence.
• Excellent verbal and written communication with all levels.
• Proven vendor management and external partner relationships.
• Flexible mindset with curiosity to scale a challenger brand.
• Proactive in creating documentation and policies.

Responsibilities

• Oversee daily operations of Willings House to support team objectives.
• Scale office standards by managing vendors and contractors.
• Manage timely, cost-conscious invoices for external partners.
• Collaborate with People Team on initiatives affecting employee experience.
• Plan space and desk layouts across Willings House.
• Maintain relationships with the Freeholder and Landlord.
• Own the office facilities roadmap with prudent spend and safety.
• Oversee Facilities Management Company for a safe, healthy workplace.
• Ensure stock hygiene and regular team meals; manage stock rotations.
• Support executives with on-site admin/event assistance.
• Partner with Leaders to ensure health, safety, and security compliance.
• Manage joiner/leaver moves: desks, equipment, inductions, returns.

Skills

Startup experience

Problem solving

Attention to detail

Clear communication

Vendor management

Adaptable mindset

Proactive documentation

Job description

About Nothing

Nothing exists to make tech feel exciting again.

We’re building a different kind of technology company, one that puts design, emotion, and human creativity at the heart of everything we do. From the way our products look and feel to how we communicate and show up in culture, we believe technology should make you feel something.

Founded in London in 2020, we’ve grown from idea to global challenger in just a few years. Backed by GV (Google Ventures), EQT Ventures, and C Ventures, and investors like Tony Fadell (iPod), Casey Neistat, and Kevin Lin (Twitch), we’re now sold in 40+ markets with millions of users worldwide.

About the Team

Our Workplace team is responsible for the environment where Nothing is built. We don’t just manage desks; we design the atmosphere that sparks emotion and fuels creation. The team is currently solving the challenge of scaling our physical culture across two London sites while maintaining the fast-paced, independent spirit that defines us. We are moving away from the static, grey offices of legacy tech to create a space that feels human, useful, and sharp.

What You'll Do

• Drive the daily operations of our Willings House office, to alleviate friction and to ensure the team has what they need to focus on their daily objectives.
• Scale our office standards by managing external vendors and contractors
• Timely and cost-conscious invoice management for third parties that keep our office running
• Partner with your People Team colleagues (Partnering, Operations, Talent Acquisition)to share insights and help bring to life initiatives (including social events) that directly impact how our employees experience life at Nothing.
• Navigate space planning and desk layouts across Willings House headcount.
• Maintain effective relationships with the Freeholder and Landlord.
• Own the office facilities roadmap, ensuring we spend pragmatically while never compromising on the safety of our environment.
• Maintain relationships and provide oversight of our chosen Facilities Management Company to ensure a safe and healthy work environment.
• Maintain office benefits such as coffee, snacks and regular team meals. Apply Hygiene, health and safety standards to stock rotation and throwing away.
• Support Executive Leaders and third parties with on-site admin/event support for key meetings.
• Partner with Leaders and People Team colleagues to maintain a safe and compliant workplace by overseeing health, safety, and security protocols across Willings House aligned to all London sites.
• Own the workplace side of joiner and leaver moves — desk and equipment setup, site induction (including Health & Safety), access tag issue and return, and recovery of company items on exit.

What We're Looking For

• Proven experience running workplace operations in a fast-paced startup where you had to move fast and take full ownership.
• A pragmatic problem-solver who sees a friction point in the office and fixes it before anyone else notices.
• Exceptional attention to detail with a drive for excellence in every corner of the workplace.
• A confident communicator who can speak plainly with everyone from interns to senior leadership.
• Strong vendor management skills and the ability to build professional, action-oriented relationships with external partners.
• An adaptable mindset that thrives on the new and unfamiliar, with a curiosity to learn how a challenger brand scales.
• Proactive energy that doesn't wait for a manual but instead creates the documentation and policies we need for the future.

How We Work

• Location: London (2 x Kings Cross offices).
• Working Pattern: This is a full-time, in-office role (5 days a week). We move fast, and that means being physically present.