Workplace Experience Coordinator

Nothing; Greater London; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Coffee & snacks

Regular team meals

Job summary

Nothing, founded in London, is seeking a hands-on Workplace Operations professional to run the Willings House offices in London. You will lead daily operations, vendor relations, space planning, and safety programs to enable teams to work efficiently in a fast-paced startup environment.

You will partner with People and Leadership, manage invoices, and ensure a welcoming, productive space with regular team meals and refreshment amenities.

Qualifications

• Experience running workplace operations in a fast-paced startup.
• Pragmatic problem-solver who fixes friction points before anyone notices.
• Exceptional attention to detail with a drive for excellence in every corner of the workplace.
• Confident communicator who talks plainly with everyone from interns to senior leadership.
• Strong vendor management and ability to build professional relationships with external partners.
• Adaptable mindset thriving on the new and unfamiliar, curious about scaling a challenger brand.
• Proactive energy that creates documentation and policies for the future.

Responsibilities

• Drive daily operations of Willings House to reduce friction and support team objectives.
• Scale office standards by managing external vendors and contractors.
• Handle timely, cost-conscious invoice management for third parties.
• Partner with People Team to implement initiatives and social events affecting employee experience.
• Navigate space planning and desk layouts across Willings House headcount.
• Maintain relationships with the Freeholder and Landlord.
• Own the office facilities roadmap while ensuring safety and cost discipline.
• Oversee Facilities Management Company to provide a safe, healthy work environment.
• Maintain office perks like coffee, snacks and team meals; manage stock rotation and hygiene standards.
• Support executives with on-site admin and event support for key meetings.
• Collaborate with Leaders and People Team to ensure a safe, compliant workplace across London sites.

Skills

Workplace operations

Startup experience

Problem solving

Attention to detail

Communication

Vendor management

Adaptability

Documentation

Job description

About Nothing

Nothing exists to make tech feel exciting again.

We’re building a different kind of technology company, one that puts design, emotion, and human creativity at the heart of everything we do. From the way our products look and feel to how we communicate and show up in culture, we believe technology should make you feel something.

Founded in London in 2020, we’ve grown from idea to global challenger in just a few years. Backed by GV (Google Ventures), EQT Ventures, and C Ventures, and investors like Tony Fadell (iPod), Casey Neistat, and Kevin Lin (Twitch), we’re now sold in 40+ markets with millions of users worldwide.

About the Team

Our Workplace team is responsible for the environment where Nothing is built. We don’t just manage desks; we design the atmosphere that sparks emotion and fuels creation. The team is currently solving the challenge of scaling our physical culture across two London sites while maintaining the fast-paced, independent spirit that defines us. We are moving away from the static, grey offices of legacy tech to create a space that feels human, useful, and sharp.

What You'll Do

• Drive the daily operations of our Willings House office, to alleviate friction and to ensure the team has what they need to focus on their daily objectives.
• Scale our office standards by managing external vendors and contractors
• Timely and cost-conscious invoice management for third parties that keep our office running
• Partner with your People Team colleagues (Partnering, Operations, Talent Acquisition)to share insights and help bring to life initiatives (including social events) that directly impact how our employees experience life at Nothing.
• Navigate space planning and desk layouts across Willings House headcount.
• Maintain effective relationships with the Freeholder and Landlord.
• Own the office facilities roadmap, ensuring we spend pragmatically while never compromising on the safety of our environment.
• Maintain relationships and provide oversight of our chosen Facilities Management Company to ensure a safe and healthy work environment.
• Maintain office benefits such as coffee, snacks and regular team meals. Apply Hygiene, health and safety standards to stock rotation and throwing away.
• Support Executive Leaders and third parties with on-site admin/event support for key meetings.
• Partner with Leaders and People Team colleagues to maintain a safe and compliant workplace by overseeing health, safety, and security protocols across Willings House aligned to all London sites.
• Own the workplace side of joiner and leaver moves — desk and equipment setup, site induction (including Health & Safety), access tag issue and return, and recovery of company items on exit.

What We're Looking For

• Proven experience running workplace operations in a fast-paced startup where you had to move fast and take full ownership.
• A pragmatic problem-solver who sees a friction point in the office and fixes it before anyone else notices.
• Exceptional attention to detail with a drive for excellence in every corner of the workplace.
• A confident communicator who can speak plainly with everyone from interns to senior leadership.
• Strong vendor management skills and the ability to build professional, action-oriented relationships with external partners.
• An adaptable mindset that thrives on the new and unfamiliar, with a curiosity to learn how a challenger brand scales.
• Proactive energy that doesn't wait for a manual but instead creates the documentation and policies we need for the future.

How We Work

• Location: London (2 x Kings Cross offices).
• Working Pattern: This is a full-time, in-office role (5 days a week). We move fast, and that means being physically present.