Workforce Planning and Optimisation Manager

Exemplar Ltd; Sheffield; On-site; GBP 65,000 - 76,000; Full time

Job summary

Exemplar Health Care in England is seeking a Workforce Planning and Optimisation Manager to influence the quality, safety and sustainability of care across its 60+ care homes. You will ensure the right colleagues, with the right skills, are deployed at the right time to deliver exceptional care.

You'll analyse data to spot trends and risks, develop workforce planning strategies, drive efficiency, reduce reliance on temporary staff and partner with Operations, Finance, HR and Recruitment to

Qualifications

• Strong analytical thinker who turns data into meaningful insights and practical recommendations.
• Confident communicator who challenges existing approaches and drives positive change.
• Commercially aware, balancing financial performance with safe, high-quality care.

Responsibilities

• Lead workforce optimisation across our care homes, ensuring colleagues are deployed effectively, safely and sustainably.
• Use data to identify trends, risks and opportunities, turning insight into practical recommendations and action plan.
• Develop and improve workforce planning strategies, ensuring staffing models align with the needs of the people we support, regulatory requirements and operational priorities.
• Drive performance and efficiency improvements, reducing reliance on temporary staffing and supporting better workforce forecasting and budget management.
• Build strong partnerships across Operations, Finance, HR and Recruitment, leading a joined-up approach to workforce planning.

Skills

Workforce optimisation

Data analysis

Stakeholder management

Budget management

Job description

This is a high-impact role with a direct influence on the quality, safety and sustainability of care across Exemplar Health Care. As Workforce Planning and Optimisation Manager, you'll use data-driven insights to ensure our homes have the right colleagues, with the right skills, at the right time, enabling teams to deliver exceptional care and support.

Working closely with leaders across Operations, Finance, HR and Recruitment, you'll identify opportunities to improve workforce deployment, drive operational performance and create lasting improvements that benefit both colleagues and the people we support.

About the role

• lead workforce optimisation across our homes, working with operational leaders to ensure colleagues are deployed effectively, safely and sustainably
• use data to identify trends, risks and opportunities, turning insight into practical recommendations and action plan
• develop and improve workforce planning strategies, ensuring staffing models align with the needs of the people we support, regulatory requirements and operational priorities
• drive performance and efficiency improvements, challenging unsustainable practices, reducing reliance on temporary staffing and supporting better workforce forecasting and budget management
• build strong partnerships across Operations, Finance, HR and Recruitment, leading a joined-up approach to workforce planning and contributing to wider operational improvement projects.

To be successful in this role, you'll be:

• a strong analytical thinker, able to turn complex data into meaningful insights and practical recommendations
• a confident and influential communicator, comfortable challenging existing approaches and driving positive change through collaboration
• commercially aware, balancing financial performance with the need to deliver safe, high-quality care and support
• resilient, organised and adaptable, able to manage competing priorities, navigate changing operational demands and maintain momentum when implementing improvements
• a relationship-builder who thrives on continuous improvement, working effectively across teams to develop innovative, sustainable ways of working and deliver better outcomes, Applicants must have the right to work in the UK at the time of application. We're unable to offer visa sponsorship or transfer an existing visa sponsorship for this role.

Exemplar Health Care supports adults living with complex needs across more than 60 care homes throughout England. We employ over 5,000 colleagues who help make every day better for the people we support.

You'll join a friendly and collaborative team, working on a wide variety of projects that have a real impact across the organisation., Exemplar Health Care began as a healthcare consultancy and training firm. But we soon saw a gap in the sector: a lack of care homes for younger adults living with complex needs.

That insight shaped the mission we still live by today - to transform complex care and provide fulfilling opportunities for the people who need it most.

We're now proud to have more than 60 care homes across England, providing nursing care for adults living with dementia, neuro-disabilities, mental health conditions, and physical disabilities.

Whoever you are, and whatever experience you bring, there are lots of ways you can help us make every day better for the people we support.