Workforce Planning and Optimisation Manager

Exemplar Health Care; Sheffield; Hybrid; GBP 65,000 - 80,000; Full time

Job summary

Exemplar Health Care is seeking a Workforce Planning and Optimisation Manager in Sheffield to lead workforce deployment across our network of care homes. This full-time, hybrid role combines people, strategy and data to ensure the right colleagues with the right skills are available when needed, supporting safe, high-quality care.

You will partner with Operations, Finance, HR and Recruitment to identify opportunities, drive performance improvements and develop staffing models aligned with

Qualifications

• Strong analytical thinker capable of turning data into actionable insights.
• Excellent communicator, able to influence and lead cross-functional teams.
• Commercially aware, balancing financial performance with care quality.
• Resilient and able to manage multiple priorities and regulatory needs.
• Proven collaborator across Operations, Finance, HR and Recruitment.

Responsibilities

• Lead workforce optimisation across care homes, ensuring effective deployment.
• Turn data trends and risk into practical recommendations and action plans.
• Develop and improve staffing models aligned with needs and regulatory priorities.
• Drive performance improvements and reduce reliance on temporary staffing.
• Partner with Operations, Finance, HR and Recruitment for a joined-up approach.

Skills

Analytical thinking

Data interpretation

Effective communication

Commercial awareness

Collaboration

Change management

Job description

/ Workforce Planning and Optimisation Manager

Workforce Planning and Optimisation Manager

Exemplar Health Care Support Centre, Sheffield

Workforce Planning and Optimisation Manager

Contract type: Permanent

Hours: full-time, 40 hours per week

Location: hybrid, with travel to our care homes and Central Support Services (S9 1XH) as required

Join Exemplar Health Care in a pivotal role where people, strategy and data come together .

This is a high-impact role with a direct influence on the quality, safety and sustainability of care across Exemplar Health Care. As Workforce Planning and Optimisation Manager, you'll use data-driven insights to ensure our homes have the right colleagues, with the right skills, at the right time, enabling teams to deliver exceptional care and support.

Working closely with leaders across Operations, Finance, HR and Recruitment, you'll identify opportunities to improve workforce deployment, drive operational performance and create lasting improvements that benefit both colleagues and the people we support.

About the role

As our Workforce Planning and Optimisation Manager, you'll:

• lead workforce optimisation across our homes, working with operational leaders to ensure colleagues are deployed effectively, safely and sustainably
• use data to identify trends, risks and opportunities, turning insight into practical recommendations and action plan
• develop and improve workforce planning strategies, ensuring staffing models align with the needs of the people we support, regulatory requirements and operational priorities
• drive performance and efficiency improvements, challenging unsustainable practices, reducing reliance on temporary staffing and supporting better workforce forecasting and budget management
• build strong partnerships across Operations, Finance, HR and Recruitment, leading a joined-up approach to workforce planning and contributing to wider operational improvement projects.

For full details about the role and responsibilities, please download and read the job description.

About you

To be successful in this role, you'll be:

• a strong analytical thinker, able to turn complex data into meaningful insights and practical recommendations
• a confident and influential communicator, comfortable challenging existing approaches and driving positive change through collaboration
• commercially aware, balancing financial performance with the need to deliver safe, high-quality care and support
• resilient, organised and adaptable, able to manage competing priorities, navigate changing operational demands and maintain momentum when implementing improvements
• a relationship-builder who thrives on continuous improvement, working effectively across teams to develop innovative, sustainable ways of working and deliver better outcomes

Exemplar Health Care supports adults living with complex needs across more than 60 care homes throughout England. We employ over 5,000 colleagues who help make every day better for the people we support.

You’ll join a friendly and collaborative team, working on a wide variety of projects that have a real impact across the organisation.

Right to work in the UK

Applicants must have the right to work in the UK at the time of application. We're unable to offer visa sponsorship or transfer an existing visa sponsorship for this role.

Exemplar Health Care began as a healthcare consultancy and training firm. But we soon saw a gap in the sector: a lack of care homes for younger adults living with complex needs.

That insight shaped the mission we still live by today - to transform complex care and provide fulfilling opportunities for the people who need it most.

We’re now proud to have more than 60 care homes across England, providing nursing care for adults living with dementia, neuro-disabilities, mental health conditions, and physical disabilities.

Whoever you are, and whatever experience you bring, there are lots of ways you can help us make every day better for the people we support.

What’s happening at Exemplar Health Care

The people we support have unique needs and stories, but one thing stays the same across all our homes - we empower individuals to achieve personal goals in a safe and supportive environment.

Every new colleague attends an induction to learn about our company and complete mandatory and role-specific training, equipping you with the skills and knowledge to deliver exceptional care.

Whether your goals are in care, nursing, management, quality or support, we provide the confidence, skills and knowledge to help you excel in your role and advance your career, if you wish.

Happy, healthy colleagues mean better care for those we support. We offer a range of initiatives to ensure our colleagues thrive in safe and supportive environments.

From paid RCNi Learning access and NMC PIN payments for nurses to lifestyle and retail discounts for everyone, our rewards ensure your career is as fulfilling as it is rewarding.

From care homes to central support services, everyone plays a vital role. Read about the various jobs available and what it’s like to work with us.