Workforce Planner

Gravitas Group; Greater London; Remote; GBP 52,000 - 59,000; Full time

Job summary

Gravitas Group is seeking a Workforce Planner to support a major organisational transformation. The role is remote with occasional travel to London or Nottingham, contracting for 6 months at a day rate of £300.

You will oversee portfolio planning for around 20 projects, manage resources, and provide governance-ready reports. Ideal candidates will have strong planning and stakeholder management skills, experience with large-scale transformations, and the ability to start quickly in a fast-paced

Qualifications

• Right to work in the UK
• Availability to start immediately
• Location: Remote with occasional travel to London or Nottingham
• Minimum experience: demonstrated expertise in project planning and resource management

Responsibilities

• Manage project planning and scheduling across a portfolio of circa 20 projects
• Maintain and optimise resource allocation across multiple workstreams
• Track resource capacity, utilisation, availability, and forecast demand
• Work closely with project managers and programme leads on delivery timelines and resource needs
• Provide portfolio-level reporting and planning insights
• Ensure governance and planning processes are followed throughout the transformation programme

Skills

Project Planning

Resource Management

MS Project

Portfolio Planning

Stakeholder Management

Transformation Experience

Fast-paced Environment

Tools

MS Project

Job description

Workforce Planner

Location: Mostly Remote (occasional travel to Nottingham or London)

Contract Length: 6 months

Day Rate / Pay: £300.00

IR35 Status: Inside IR35

Start Date: 12/10/2026

The Workforce Planner role supports a major organisational transformation programme by overseeing portfolio-level planning and resource management across multiple projects. The position involves coordinating resources, tracking capacity, and providing visibility of project demand to optimise delivery.

Key Skills & Experience

• Strong background in Project Planning and Resource Management
• Advanced knowledge of Microsoft Project (MS Project), ideally managing plans at portfolio level
• Demonstrable experience optimising resources across multiple concurrent projects
• Excellent organisational and stakeholder management skills
• Experience working within large-scale transformation, change, or business improvement programmes
• Able to start quickly and work in a fast-paced environment

Role Overview

This role will involve managing project planning and scheduling for approximately 20 projects, ensuring resource allocation aligns with delivery timelines. The candidate will work closely with project managers and programme leads to monitor resource capacity and provide reports for portfolio governance. Success is measured by effective resource utilisation, clear visibility of project demand, and smooth programme delivery. The position is remote, with occasional travel to London or Nottingham, and requires proactive stakeholder engagement. The candidate should be a highly capable planner with strong resource management expertise and the ability to work independently.

Key Responsibilities

• Manage project planning and scheduling across a portfolio of circa 20 projects
• Maintain and optimise resource allocation across multiple workstreams
• Track resource capacity, utilisation, availability, and forecast demand
• Work closely with project managers and programme leads on delivery timelines and resource needs
• Provide portfolio-level reporting and planning insights
• Ensure governance and planning processes are followed throughout the transformation programme

Requirements

• Right to work in the UK
• Availability to start immediately
• Location: Remote with occasional travel to London or Nottingham
• Minimum experience: demonstrated expertise in project planning and resource management