Workday Time & Absence Specialist (Payroll Ready)

gategroup; Staines-upon-Thames; On-site; GBP 28,000 - 36,000; Full time

Job summary

gategroup is seeking an experienced Absence & Time Administrator to process and administer time and attendance submissions across our UK and Republic of Ireland businesses. You will work within the HR Shared Service team to maintain accurate records and ensure data is payroll-ready under tight deadlines.

The role requires hands-on experience of Workday Time & Absence, meticulous data handling, and the ability to communicate clearly with managers and employees.

Qualifications

• Experience with Workday Time & Absence Module (essential).
• Excellent attention to detail and accuracy.
• Integrity, confidentiality and professionalism at all times.
• Ability to work efficiently as a flexible team player.
• Numeracy and strong Excel skills; pivot table experience is essential.
• Ability to work to tight deadlines and stay calm under pressure.
• Strong problem-solving skills and clear communication.
• Willingness to take on varied tasks.
• Excellent communication skills and enthusiasm.

Responsibilities

• Process and administer absence records and balances in Workday.
• Manage communications, review audits, and report data timely.
• Provide guidance to employees and managers on absence matters.
• Assist in training managers and unit administrators; update SOPs.
• Develop understanding of Workday modules (HCM, Time, Absence, Payroll).
• Raise Workday tickets, run weekly and monthly payroll readiness processes.
• Create employee ID cards and generate monthly reports for senior management.
• Deliver first-class HR Shared Service support across the team.

Skills

Attention to detail

Integrity & confidentiality

Team player

Communication skills

Numeracy

Deadline-driven

Analytical/problem solving

Ability to work under pressure

Willingness to take on varied tasks

Tools

Workday Time & Absence Module

Excel

Pivot Tables

Job description

gategroup is seeking an experienced Absence & Time Administrator to process and administer time and attendance submissions across our UK and Republic of Ireland businesses. You will work within the HR Shared Service team to maintain accurate records and ensure data is payroll-ready under tight deadlines.

The role requires hands-on experience of Workday Time & Absence, meticulous data handling, and the ability to communicate clearly with managers and employees.