Workday Specialist

Wade Macdonald; Greater London; Hybrid; GBP 75,000 - 80,000; Full time

Job summary

Wade Macdonald is seeking a Workday Specialist for an international HR function in central London. The role covers ownership of Workday across multiple countries, data governance, and stakeholder collaboration with HR, Payroll, Talent Acquisition, IT and Global HRIS teams.

The position offers hybrid working arrangements with some European travel. Ideal candidates will have a relevant degree and 4+ years’ Workday experience, with strong Excel skills and knowledge of HR processes, reporting,

Qualifications

• Experience with Workday across multiple countries or entities.
• Strong knowledge of HR processes, reporting, analytics, data governance and GDPR.
• Excellent communication and stakeholder management skills.

Responsibilities

• Take day-to-day ownership of Workday across international entities.
• Manage system configuration requirements with Global HRIS team.
• Coordinate enhancements, releases, testing and improvements to the Workday environment.
• Support HR processes across recruitment, onboarding, compensation, performance, promotions, time tracking, payroll and leavers.
• Create dashboards, management information and workforce analytics.
• Maintain high standards of HR data quality through audits and validation.
• Support GDPR requirements alongside governance and controls.

Skills

HR processes

Reporting

Analytics

Data governance

GDPR

Stakeholder management

Education

Relevant degree

Tools

Workday

Excel

Job description

Workday Specialist – International HR

Central London – Hybrid (Some European travel)

£75,000-£80,000

About the Client

Our client is a large international pharmaceutical organisation with operations spanning multiple countries and entities across Europe, Australia and other international markets.

About the Successful Applicant

You will have a relevant degree and ideally 4+ years of Workday experience, including supporting multiple countries or entities (desirable). Strong knowledge of HR processes, reporting, analytics, data governance and GDPR is essential, alongside advanced Excel skills and experience delivering HR systems projects. Excellent communication and stakeholder management skills are required. Workday certification, multinational experience and knowledge across multiple Workday modules would be advantageous.

About the Job

This is an excellent opportunity for an experienced Workday Specialist to take ownership of Workday across an international HR function. Acting as the key subject matter expert, you will ensure the platform effectively supports employees and managers throughout the employee lifecycle while maintaining strong standards around data, governance and compliance.

You will work closely with HR, Payroll, Talent Acquisition, IT and the Global HRIS team, combining hands-on system management with reporting, projects, training and ongoing platform development.

Duties will include:

• Taking day-to-day ownership of Workday across multiple international entities.
• Managing system configuration requirements and collaborating with the Global HRIS team on wider changes.
• Coordinating enhancements, releases, testing and improvements to the Workday environment.
• Supporting HR processes across recruitment, onboarding, compensation, performance, promotions, time tracking, payroll and leavers.
• Working with payroll connector functionality and supporting effective integration with payroll processes.
• Creating dashboards, management information and workforce analytics covering areas such as headcount, turnover, recruitment, performance and talent.
• Maintaining high standards of HR data quality through regular checks, audits and validation.
• Supporting GDPR requirements alongside appropriate system governance and controls.
• Contributing to Workday implementations, upgrades and the introduction of additional modules.
• Leading UAT and business testing while supporting communications and user adoption.
• Identifying opportunities to automate processes and improve efficiency.
• Providing Workday training and guidance to employees and managers, including developing supporting documentation.
• Acting as a key contact for Workday queries across international operations.
• Partnering with Talent Acquisition to support recruitment workflows, approvals, reporting and candidate management.
• Building effective relationships with HR, Payroll, HR Business Partners, Talent Acquisition, HRIS and IT stakeholders internationally.

What You Will Receive in Return

You will join an international organisation in a highly visible Workday role, giving you the opportunity to take genuine ownership of the platform and work with stakeholders across multiple countries. The position offers exposure to Workday enhancements, implementations and future functionality, alongside opportunities to improve processes and influence how the system is used across the international business.