Wind Energy Information & Document Control Lead (Hybrid)

Morson Group; Greater London, Glasgow; Hybrid; GBP 30,000 - 48,000; Full time

Job summary

Scottish Power Renewables is seeking an Information Coordinator to join the EA2 project, based in London or Glasgow with hybrid working. The role focuses on overseeing receipt and distribution of package information, maintaining status records and tracking performance against schedules.

You will support two windfarm packages (OFSS and ONSS) and liaise with package teams, contractors and certification bodies to ensure timely exchange of all required documentation.

Qualifications

• Experience in project administration.
• Good knowledge of large-scale projects and associated administrative tasks.
• IT literate with the ability to operate MS Office and other IT based project management software.
• Solid organisation and time-management skills.
• Knowledge and experience of multi-tasking and prioritising.
• Working knowledge of document control systems (Aconex).

Responsibilities

• Act as the Package’s main point of contact for Document Control, MWS and Certification tasks.
• Ensure compliance with project document control procedures and workflows, and manage formatting/uploading of documents in Aconex.
• Ensure the internal timely sharing of information within each package and between EA2 packages.
• Ensure external timely sharing of information between packages and their Contractors.
• Maintain document trackers, registers/logs on Design Decisions and Changes, expediting latest deliverables to meet project timelines.
• Monitor contractor document deliverables to ensure alignment with contractual requirements and escalate bottlenecks.
• Keep document distribution and communication matrices up to date.
• Upload and maintain Aconex metadata for each package.
• Review and process Contractor’s Daily Progress Reports.
• Register Communications Notes, Technical Queries and other communications in trackers.
• Coordinate responses and ensure timely responses to contractors on key interfaces.
• Support administrative requirements of package budget control, interface and risk management.
• Produce performance metric reports for document transmittals and workflows.
• Work with Document Controllers and Information Coordinators to monitor on-time completion of workflows.
• Maintain strict version control and ensure latest approved documents are used.
• Assist with completions packages and workflows in Aconex, ensuring metadata status and review cycles.
• Manage the package Documents Review Matrix and ensure MDR items are assigned and metadata is filled by contractors.
• Monitor and report document progress against baseline in line with Takeover milestones.

Skills

Project administration

Time management

Organisational skills

Multi-tasking

Prioritisation

Tools

Aconex

MS Office

PowerBI

Job description

Scottish Power Renewables is seeking an Information Coordinator to join the EA2 project, based in London or Glasgow with hybrid working. The role focuses on overseeing receipt and distribution of package information, maintaining status records and tracking performance against schedules.

You will support two windfarm packages (OFSS and ONSS) and liaise with package teams, contractors and certification bodies to ensure timely exchange of all required documentation.