Wholesale Admin Assistant

Arddun Agency; City Of London; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Bonus

Health insurance after 1 year

Clothing allowance

Hybrid work arrangement

Job summary

Arddun Agency is seeking a Wholesale Admin Assistant to support the Sales team and work closely with the Wholesale Manager. This hands-on role is ideal for someone highly organised with a head for numbers and a genuine interest in wholesale and fashion.

The position offers a base salary of £29K per annum plus a bonus, with 4 days in the office and 1 day working from home. Visa sponsorship is not available. You’ll gain broad exposure across the business in a fast-paced agency environment.

Qualifications

• Highly organised with strong attention to detail and ability to juggle deadlines.
• Comfortable working with Excel including pivot tables, lookups and basic formulas.
• Experience working with Joor or similar wholesale platforms.
• Clear, professional written and verbal communication skills.

Responsibilities

• Assist with uploads to digital platforms and create line sheets for brands.
• Admin during selling season: scheduling, lookbooks, line sheets, and chasing orders.
• Communicate with brands and customers on shipments and payments.
• Update wholesale reports: weekly/monthly sales overview, best/worst sellers, sell-through, recommendations.
• Prepare seasonal product analysis: sales by style/country, collection feedback.

Skills

Highly organised

Excel

Joor experience

Communication

Tools

Joor

Excel

Job description

The Role

We are looking for a Wholesale Admin Assistant to join our Sales team. Working closely with the with the Wholesale Manager, you will be the operational backbone of the wholesale function for several brands.

This is a hands‑on role suited to someone highly organised and detail-driven, with a genuine interest in wholesale and a head for numbers. It offers broad exposure across the business and a clear path to develop within a fast-paced agency environment.

Key Responsibilities

• Assist with uploads to digital online platforms and create line sheets for each brand
• General admin during selling season, including appointment scheduling/diary management, sending lookbooks and line sheets, and chasing orders
• Communicate with brands and customers regarding shipment updates and payments
• Complete ad‑hoc tasks as requested by management Update wholesale reports: weekly/monthly sales overview, best and worst sellers, sell‑through, and recommendations for slower stock
• Prepare seasonal product analysis: sales figures by style/country, collection feedback, and lessons learned per brand Weekly sales analysis
• Weekly reporting for the retail store on trade, reorders, and sell‑through
• Monitor sample shipments from each brand and manage return shipments at the end of the selling season
• Assist with showroom set‑up and pack‑down across our international showrooms

About You

• Highly organised, with strong attention to detail and the ability to juggle competing deadlines during peak season
• Confident with numbers and comfortable working in Excel (pivot tables, lookups, basic formulas)
• Previous experience working with Joor.
• Clear, professional written and verbal communicator.
• A genuine interest in wholesale, fashion and the commercial side of the industry
• Prior experience in a wholesale, showroom, buying or admin role is advantageous

What We Offer

Base Salary £29K per annum + Bonus

23 day’s holiday + 8 bank holidays

Clothing Allowance Health Insurance after 1 year in the business.

4 days Office, 1 day WFH

Unfortunately, visa sponsorship is not available for this role.